Our client, a leading construction, manufacturing, and industrial distribution group, is seeking a highly organized and commercially aware Executive Assistant to provide strategic, administrative, and operational support to the CEO.
The ideal candidate will possess strong experience supporting senior executives within construction, engineering or manufacturing environments. The Executive Assistant will play a critical role in coordinating executive priorities across engineering, project management, commercial sales, and marketing functions.
Key Responsibilities
Executive Office & Calendar Management
- Prioritize and schedule appointments, site meetings, client engagements, and strategic business reviews.
- Prepare daily executive briefs, agendas, project updates, and meeting materials.
- Coordinate travel arrangements including project site visits, client meetings, industry events, and business development trips.
Executive Communication & Stakeholder Coordination
- Act as the primary liaison between the CEO and key stakeholders, including internal leadership teams, project engineers, contractors, vendors, and corporate clients.
- Manage executive communication flow across operations, construction projects, engineering teams, sales, and marketing departments.
- Draft and review professional correspondence, reports, presentations, and executive communications.
Strategic & Commercial Support
- Provide research and analytical support for business expansion, market opportunities, and industry developments within the construction and building materials sector.
- Assist the CEO in tracking sales performance, distributor engagement, and commercial growth initiatives.
- Support the preparation of executive dashboards, performance reports, and market intelligence summaries.
Meeting & Project Coordination
- Plan and coordinate executive meetings, project review sessions, commercial strategy meetings, and board-level engagements.
- Record and distribute accurate minutes, track decisions, and ensure follow-up on action items.
- Coordinate logistics for industry events, conferences, project launches, and stakeholder meetings attended by the CEO.
Executive Office Operations
- Oversee the smooth operation of the Executive Office, ensuring professionalism, efficiency, and confidentiality.
- Maintain organized filing systems for contracts, project documents, engineering reports, and strategic records.
- Ensure all documentation and records are accurately maintained and easily accessible for executive review.
Qualifications & Experience
- Bachelor’s degree in Business Administration, Management, Engineering Management, Marketing, or related discipline.
- 4 – 8 years of experience supporting senior executives, preferably within construction, engineering, manufacturing, or industrial distribution companies.
- Experience working in a project-driven or engineering-oriented organization is strongly preferred.
- Exposure to commercial operations, sales coordination, or marketing support within technical industries is an added advantage.
- Proven ability to operate effectively within a fast-paced executive environment with multiple stakeholders.
Technical Skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong report writing, executive documentation, and presentation development skills.
- Experience using project management tools, CRM platforms, and scheduling systems.
Soft Skills
- Exceptional written and verbal communication skills.
- Strong organizational, planning, and multitasking abilities.
- High emotional intelligence and stakeholder management capability.
- Strong analytical and problem-solving skills.
- Ability to work independently with minimal supervision in high-pressure environments.
Core Competencies
- Project and operational coordination
- Commercial awareness (sales & market dynamics)
- Strategic thinking and initiative
- High attention to detail and accuracy
- Confidentiality and discretion
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