Executive Assistant at Egbin Power Plc

Job Summary

• The role entails coordinating and managing administrative and operational activities, documentation, and procedures, while overseeing the Senior Executive’s schedule and workload to ensure readiness for meetings and events.

Key Duties & Responsibilities

• Review and filter all incoming and outgoing mail and calls.
• Act as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner
• Fill and organise paper and electronic documents, such as emails, reports, and other administrative records.
• Secure venues and coordinate catering and other logistics when planning events such as strategy sessions, board meetings, etc.
• Prepare internal and external corporate documents for team members and industry partners.
• Schedule meetings, appointments, and manage travel itineraries
• Maintain an organised filing system of hard and soft copy documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Perform office duties that include ordering supplies and managing a record database
• Diary and Calendar Management 
• Implement data protection policies and practices of Egbin Power Plc.
• Ensure compliance with the NDPR and other relevant data protection laws and policies.
• Undertaking a Data Protection Impact Assessment as applicable to curb the risk during data processing operations
• Ensure awareness, understanding and application of QHSE policy and application of departmental objectives
• Ensure awareness of the Integrated Management System (ISO 9001:2015, 14001:2015 &45001:2018) and implications of not conforming with the requirements.
• Understand and identify hazards, risks, environmental aspects and Impact as they relate to their jobs

Requirements
Education and Work Experience:

• Bachelor’s degree or its equivalent in Business Administration .
• Post graduate/relevant professional qualification is an added advantage.
• Minimum of 3 years of experience as an Executive Assistant reporting directly to Senior Management.

Skills and Requirements:

• In-depth understanding of the entire MS Office suite.
• Professional-level verbal and written communications skills.
• Advanced Microsoft Office skills.
• Strong organisational and problem-solving skills.
• Exceptional interpersonal skills.
• Proficiency in collaboration and delegation of duties.