Executive Assistant at E'sorae Luxury

Job Responsibilities

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Prepares reports by collecting and analyzing information.
• Represents the executive by attending meetings in the executiveТs absence and speaking for the executive.
• Maintains customer confidence and protects operations by keeping information confidential.
• Manage social Media accounts of the managing Director
• Produce reports, presentation and briefs.
• Completes projects by assigning work to clerical staff and following up on results.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
• Constantly check sales update on various platforms
• Coordinate meetings on behalf of the Managing Director
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Other assigned duties as given by the Managing Director.

Qualifications

• B.Sc in Mass Communication, Secretarial Studies, Human Resource from any reputable university.
• Minimum of 4 years Experience in Office Administration

Skill Requirements

• Excellent communication Skill
• Good Interpersonal Skills
• Attention to details
• Excellent emotional intelligence
• Accountability
• Excellent writing skills
• Technology savvy
• Strong disposition towards professionalism, morals and ethics
• Entrepreneurial mindset
• Meticulous organizational skills
• Ability to make sound decisions on the Spot
• Passion for the Business.