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  • Posted: Nov 24, 2021
    Deadline: Jan 12, 2022
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  • We are a team of professionals with a combined experience of over 50 years, dedicated to helping our clients advance their cause.
    Read more about this company

     

    Executive Assistant

    Job Description

    • The Company is seeking an experienced Executive Assistant who will act as the primary point of contact for the CEO and effectively manage and monitor the CEO’s appointments.

    Job Summary

    • The Executive Assistant is responsible for proactively providing timely, well-organized and professional administrative, logistic and secretarial support to the Office of the CEO.

    Key Responsibilities

    • Manage and monitor CEO’s appointments, calendar, upcoming commitments and travel arrangements to ensure the CEO’s schedule is efficient and organized.
    • Act as the primary point of contact for the CEO: screening visitors, telephone calls, enquiries and requests - handling such and escalating when appropriate.
    • Pro-active planning of the CEO’s schedule via effective Diary Management on behalf of the CEO.
    • Reply and review all forms of correspondence based on the instruction of or on behalf of the CEO, appropriately routing of correspondence, drafting error-free letters & documents, memos and other communications on behalf of the CEO.
    • Maintain the accuracy, confidentiality and quality of all forms of filing and database/information management as relevant to the Office of the CEO.
    • Assist the CEO in preparing for meetings time by reading, researching, collating and analyzing needed information and data, assisting with preparation of presentation materials, ensure the CEO is well-prepared and possesses the relevant information and documentation to guarantee the CEO’s optimal effectiveness at meetings.
    • Set up and maintain Annual Calendar of meetings and events across the Business.
    • Managing the practical and administrative requirements for organizational meetings as required, including booking and preparation of appropriate internal or external venue(s), sourcing requisite furniture, equipment, refreshments and entertainment where appropriate.
    • Take accurate minutes at various meetings and disseminate Action Points and Minutes to meeting attendees.
    • Respond to all e-mails in a timely manner (same day where possible), including monitoring of the CEO’s e-mails and responding where appropriate.
    • Answer incoming phone calls or return any missed calls in a timely manner. Monitor CEO’s missed calls and action on behalf of the CEO, providing a brief to the CEO where / when appropriate.
    • Organize all travel logistics for the CEO as required.
    • Consistently represent the Office of the CEO in a professional light to internal and external clients.
    • Any other duties as may be assigned to the position.

    Key Requirements

    • Bachelor's Degree in any field from a reputable institution.
    • Master's Degree in Business Administration (MBA) will be an advantage.
    • 3-4 years cognate experience in a similar role in a well-structured organization.
    • Excellent communication, listening, writing and research skills.
    • Great organization skills and rapt attention to details.
    • Outstanding leadership skills.

    Desired:

    • Experience working in a similar role in either Federal, State or Local Government parastatals.

    Compensation
    N120,000 - N150,000 / Month.

    Method of Application

    Interested and qualified? Go to Dunn & Braxton on dunnandbraxton.zohorecruit.com to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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