Executive Assistant at Docusoft Nigeria Limited

About the Job

• The main tasks of an executive assistant are handling office-management duties, making travel arrangements, handling calendar events, organizing reports and documents, proposals, follow-ups, answering phone calls, setting up meetings, screening visitors, and many more similar duties.
• They manage their schedules, prepare reports, provide general administrative support, and are essentially involved in office policies

Responsibilities and Skills

• Develop, Update and Review contents like Proposal
• Excellent Social Media Contenting skills including Product and Services promotions on our social media pages
• Follow up with clients on projects
• Run office related errands
• Organize and coordinate multiple concurrent projects
• Some local travels maybe involved
• Be able to bring leads and sales for our online scanner store - goscanshop.com
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Maintain confidentiality of information related to the company and its employees
• Proven experience as a back-office assistant or in another relevant administrative role
• Knowledge of “Records Management” systems (EDMS software)
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills

Qualifications

• Must be a Graduate with 2nd Class Upper or higher
• Must be an Excellent Communicator, Good Spoken English
• Four or more years of experience in an administrative role reporting directly to management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Proficient in Project Management

Others

Understanding of other languages (Hausa) is a plus

• Be Trustworthy and Organised, Analytical
• Between ages of 24 and 30
• Must be Female