Executive Assistant at Dangote

Job Purpose

• The Executive Assistant (EA) to the MD/CEO will provide high-level administrative, operational, and strategic support to ensure the smooth and efficient functioning of the executive office. The EA will act as a trusted partner to the MD/CEO, managing daily schedules, coordinating internal and external communications, and supporting key business initiatives.
• In DPL, this role will also require coordination with production, logistics, sales, procurement, and finance departments to keep the MD/CEO informed and aligned with the company’s operational goals.

Duties & Responsibilities
Executive & Administrative Support21:

• Manage the MD/CEO’s calendar, appointments, travel, and meetings.
• Prepare and organize documents, reports, and presentations for management and client meetings.
• Handle confidential correspondence and maintain organized filing systems (both digital and physical).
• Track key operational and financial updates and prepare summaries for the MD/CEO.

Meeting & Communication Management:

• Coordinate and prepare for internal and external meetings, including management reviews, plant visits, and vendor/client discussions.
• Take accurate meeting minutes, circulate them promptly, and track action points.
• Act as a liaison between the MD/CEO and departmental heads (production, sales, HR, finance, quality control, etc.).
• Facilitate clear and timely communication across departments.

Operational Coordination:

• Follow up on daily factory and production reports,
• Delivery schedules, and key performance indicators (KPIs).
• Assist in coordinating quality control, compliance, and audit-related documentation as required.
• Assist in preparing business reports, presentations, and data summaries for management review.

External Relations:

• Communicate professionally with clients, suppliers, and other business partners on behalf of the MD/CEO.
• Organize business travel, plant visits, and client site visits.
• Help manage key relationships with stakeholders and ensure a professional company image

Qualifications and Experience

• Education: Bachelor's degree in Business Administration, Management, or a related field.
• Added Advantage: Additional certification in Office Administration, Executive Support, or Project Management will be an advantage
• Experience: 5 - 8 years of of progressive experience as an Executive Assistant, Personal Assistant, or Office Manager supporting senior leadership.
• Prior experience in a manufacturing, packaging, or FMCG environment is highly desirable.
• Proven ability to work effectively in fast-paced, deadline-driven operations.

Competencies Skills:
Technical Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong reporting, documentation, and data analysis skills.
• Excellent written and verbal communication skills.
• Familiarity with ERP systems or corporate reporting software is a plus.

Behavioral Competencies:

• High level of integrity, confidentiality, and professionalism.
• Strong organizational and time management abilities.
• Proactive approach with the ability to anticipate needs and solve problems.
• Excellent interpersonal and relationship management skills.
• Ability to multitask and prioritize effectively under pressure.
• Attention to detail and accuracy in all work outputs.