Executive Assistant at Dangote

Description

To provide administrative support to the Executive and Executive Office by effectively managing schedules and performing a wide variety of confidential, administrative, secretarial, analytical, strategic support and research duties.

Requirements

1. Coordinate schedule, appointments, reservations and travel arrangements.
2. Manage files and prepare minutes of meetings / meeting notes
3. Plan, organize and co-ordinate functions and special events for the Executive
4. Assist with the preparation of business presentations including text and electronic presentations.
5. Create and maintain a system for organizing and storing both electronic and hard-copy information and records and implement record retention policies and procedures.
6. Screen phone calls, open and sort mail and summarize memos for the Executive
7. Assist with the coordination of meetings and functions
8. Prepare a variety of high quality, written agreements, memos, letters, and other documents
9. Prepare, edit and distribute itineraries, letters, memos and meeting minutes and keep track of for events and meetings making sure that things are not overlooked.
10. Carry out routine office duties, including reception duties for Executive in a professional manner.
11. Coordinate and direct office services, such as records and budget preparation, personnel and housekeeping, in order to aid the Executive.
12. Manage the budget of the Office of the Executive and ensure that monthly retirements are prepared.
13. Support with other tasks as may be assigned.