Executive Assistant at Boxes and Baskets Limited

Job Description

We are offering an exciting opportunity to work directly with the Managing Director

The Executive Assistant is a resourceful business support specialist who is agile and able to work seamlessly in a fast-paced environment to deliver excellent business support services.

Key Responsibilities

• Carry out routine business support activities for the MD
• Effectively manage the MD’s calendar and prepare correspondence, monitor deadlines and agree on priorities.
• Manage MD’s  plans, and travel itineraries and prepare required travel documents.
• Function as a source of first-level information on departmental matters, as well as customer matters to the MD.
• Organize the MD’s internal and external activities as well as visitors.
• Effectively prepare all required documents for the MD’s meetings and local and overseas engagement and follow up on the results/actions
• Providing complex office administrative support in the areas of procurement, budgeting, report preparation and staff communication.
• Perform any other formal duties as assigned.

Required Skills / Abilities

• MSc/MBA/BSc in business administration, management science or social sciences
• At lest 2 to 3 years’ work experience in a similar role
• Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
• Thorough understanding of negotiation techniques.
• Ability to remain tactful, calm, and persuasive in controversial and/or confrontational situations.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients and vendors
• Excellent level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-moving environment.
• Proficiency in Microsoft office suite