Executive Assistant at Beacongate Limited

Job Summary

• As the Executive Assistant, you will handle a wide range of administrative and executive support-related tasks, which may include calendar management, travel coordination, and preparing reports.
• Your role will also involve interacting with a variety of stakeholders inside and outside the organization, requiring a professional demeanour and strong interpersonal skills.
• You will be expected to work independently while managing multiple priorities in a fast-paced environment.
• This position is not only about providing support but also about contributing to the overall success of the team.

Responsibilities

• Act as a bridge between executives and employees, clients and business partners
• Manage and maintain executives' schedules, including scheduling appointments and meetings.
• Coordinate travel arrangements, including flights, accommodations, and itineraries for executives.
• Prepare and edit business correspondence, reports, presentations, and other documents as required.
• Assist in the preparation of agendas and materials for meetings and take minutes as needed.
• Handle confidential information with discretion and maintain a high level of integrity.
• Serve as a liaison between executives and various internal and external stakeholders.
• Perform general office duties such as answering phones, managing emails, and maintaining filing systems.

Requirements

• 1-2 years proven experience as an Executive Assistant or similar administrative role.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Canva and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and manage multiple projects simultaneously.
• Strong attention to detail and problem-solving skills.
• High degree of professionalism and confidentiality in handling sensitive information.