Executive Assistant at Balogun Harold

Key Responsibilities

Executive Support

The ideal candidate will:

• Manage calendar, scheduling, and meeting coordination.
• Handle email correspondence, phone calls, and client communications.
• Assist in managing and prioritizing tasks, ensuring deadlines are met.
• Arrange travel, accommodations, and conference participation.
• Act as a liaison between the partner and internal/external stakeholders.

Operations Management

The ideal candidate will:

• Oversee day-to-day office operations, ensuring smooth workflow.
• Implement and improve office processes, policies, and procedures.
• Manage relationships with vendors, suppliers, and service providers.
• Supervise administrative staff and coordinate internal support functions.
• Ensure the firm complies with regulatory requirements and legal obligations.
• Monitor billing, invoicing, and expense management in collaboration with accounting.
• Prepares reports, conducts research and engages clients as needed.

Qualifications & Skills

• A first degree in any subject, with a minimum of second class upper or demonstrable experience in executive assistance and operations management, HR, finance, or management. Applications from lawyers are welcome
• Strong organizational and multi-tasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency in Microsoft Office Suite, Google Workspace, workflow automation tools and other standard business software
• Proactive problem solver with strong decision-making abilities.
• Ability to work under pressure in a fast-paced legal environment.