Executive Assistant at Ama-Zuma Group

Responsibilities

• Assist Executives daily: schedule meetings, organize projects, provide administrative support to the organization’s executive team. Ensure Executives are prepared for all meetings and logistics are arranged to optimize time.
• Updates job knowledge by participating in educational opportunities; reading professional publications.
• Perform administrative duties and functions requiring confidentiality, initiative, and sound decision-making.
• Plan, schedule and coordinate meetings and all associated logistics, department and off-site meetings, external group other events.
• Coordinate travel arrangements for the Executives and process expense reports.
• Maintain confidentiality of all appropriate communications and documentation.
• Provide administrative assistance for the office to include filing, scanning, drafting letters, data entry and other duties.
• Assist with preparing and processing reports.
• Establish hard copy and electronic files as required.

Qualifications, Skills, and Experience

• Minimum Qualification: Bachelor's degree.
• Preferred Experience: 4+ or more years relevant administrative experience in an executive support/role at a high corporate level. Prior C-suite support is preferred.
• Prioritizes tasks and meets deadlines with minimal supervision. Strong problem solving.
• Independently explores and learns about the company, the role and how to get things done in a complex environment.
• Strong team player. Collaborates well with other staff. Willing to chip in and help in other areas.
• Experience and skill creating and organizing presentations and reporting for executive audience.
• Excellent organizational and planning skills with attention to detail.
• Strong organizational and time management skills to stay on top of time sensitive projects and urgent requests, requiring a high level of flexibility and ability to execute quickly.
• Thinks ahead, minimizing potential problems. Proactive in identifying areas to improve.
• Effective verbal and written communication skills.
• Communicates openly and directly. Adjusts communication to level of audience. Responds professionally.
• Ability to handle highly confidential and technical material.
• Ability to work efficiently and handle multiple projects and tasks concurrently, in a fast-paced environment.
• Proficient PC skills to include Microsoft applications Outlook, Excel, PowerPoint, Word and other business enterprise systems
• Takes initiative to learn new systems and stay current in area of expertise.
• Knowledge of general office procedures e.g., filing, correspondence, scheduling, expenses, calendar.