Executive Advisor at Jhpiego - John Hopkins University

Overview

• The Executive Advisor will work closely with the Senior Hub Director in Nigeria. S/he will provide executive-level administrative and programmatic support, Clerical support, receiving Partners/visitors, arranging travel and correspondence, and scheduling meetings with high-level report writing and meeting representations. The Executive Advisor will enhance the Sr.Hub Director's effectiveness at the Hub and the Nigeria country office programmatically and operationally.

Responsibilities

• Support the Hub Director in Planning and Implementing the Hub and the Nigeria country’s Strategies and activities
• Ensures both internal and external communication and stakeholder engagement at the Hub and Nigeria Country Levels are up to speed.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves Hub Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• As assigned by the Hub Director, Support specific initiatives, activities, projects, and research under the office of the Hub Director as well as Nigeria SMT.
• Maintains Hub Director’s appointment schedule by coordinating travels, planning, and scheduling meetings, take minutes, action notes and deal with any follow up action.
• Maintains confidence and protects operations by keeping information confidential.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Produce reports, presentations and briefs for office of the Hub/ Country Director.
• Contributes to team effort by accomplishing related results as needed.
• Undertake any other duties as may be required commensurate with the level of the post.

Program Support

• As necessary, collaborate with other Hub teams as well as project/department team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
• Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the Hub/Country Director.
• Provide administrative support in the design, implementation and monitoring of Hub and project activities.
• Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
• Assist with organization of meetings, field visits, and other activities.
• Assist with maintaining the project calendar and keeping it up-to-date.
• Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
• Assist with other programmatic and administrative duties as required

Required Qualifications

• Bachelor’s degree in Social/Behavioral Sciences, Public Administration, and Health related courses. Masters in any of this related field will be an added advantage.
• A minimum of 7-8 years’ strong experience in similar position within the INGO / private sector.
• Membership of Chartered Institute of Administrators added advantage.
• Strong time management, planning and organizational skills.
• Excellent report writing skills
• Excellent presentation skills
• Strong interpersonal skills with a pleasant personality.
• Discretion and confidentiality.
• Ability to multitask and prioritize daily workload.
• Proficiency in English.
• Strong verbal and written communications skills.
• Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
• Demonstrated expertise working with management teams.
• Critical thinking and problem-solving.