Exec Confidential Assistant, SVP at Shell Petroleum Development Company

What’s the role?  

As the Executive Confidential Assistant to the Senior Vice President Nigeria, you will be accountable for:

• Perform a variety of high impact secretarial responsibilities as it has to do with the SVP Nigeria and his leadership team.
• Manage administrative details; coordinate and organize office effectiveness of the SVP Nigeria.
• Full and effective coordination of the itinerary of the SVP Nigeria for internal and external purposes.
• Coordinate necessary meet and greet activities relating to internal and external visitors of the SVP Nigeria.
• Manage confidential, privileged, and sensitive information for the SVP Nigeria.
• Manage key stakeholders and work seamlessly with counterparts across board to achieve successful business outcomes.
• Maintain confidentiality across principal’s personal life.
• Demonstrate objective challenge of planned engagements requiring the time commitment of the SVP Nigeria in line with business goals.
• Review and determine priority of incoming physical mails to the office of the SVP Nigeria
• Support board meetings preparation as assigned.
• Coordinate and schedule various appointments and meetings; make travel arrangements as assigned; prepare and assure proper completion of reimbursements as required.
• Answer inquiries and provide information on a wide range of subjects; hence requires a good working knowledge of the business.
• Prepare, submit, reconcile, and maintain the budget related to the office of the SVP Nigeria.
• Perform other duties as required to accomplish the objectives of the position.

What we need from you? 

• Ability to work under a high-pressured environment.
• Excellent writing and spoken communication.
• Ability to maintain a variety of complex and confidential files and records.
• Excellent cooperative and effective working relationships with others.
• Ability to analyze situations accurately and adopt an effective course of action.
• Effective plan and work organization.
• Ability to respond quickly and promptly on enquires and issues.
• Meet schedules and timelines.
• Work independently with little direction.
• Report writing.
• Appreciable knowledge and usage of MS Suites (word, ppt and excel).

Education Qualifications and relevant years of experience

• BA/B.SC in a commercial, science or art related discipline.
• 5 to 10 years of relevant experience in working with a CEO or a senior executive equivalent.