Event Coordinator at Hive HR

Job Description

• We’re hiring a seasoned, strategic, and execution-driven Event Coordinator to lead end-to-end planning and delivery of events across Atinudah’s portfolio.
• This is not a basic planner role; it’s a creative, technical, account, and production leadership role rolled into one.
• You will be the owner of the event from inception to execution, translating briefs into actionable plans, managing clients and vendors, optimizing budgets, leading internal teams, and ensuring flawless execution.
• From creative concepting to technical production, from budget control to client delight, you make the event happen, no matter what it takes.

Key Responsibilities
End-to-End Event Management:

• Own and manage every stage of the event lifecycle, from briefing, ideation, budgeting, and planning to on-site execution and post-event reporting.
• Interpret client needs into event blueprints, working with the concept and creative teams to shape visual and experiential direction.
• Lead internal project flow, assigning responsibilities across event assistants and creative collaborators.

Client & Stakeholder Relationship Management:

• Serve as the main point of contact for clients, from onboarding to wrap-up, maintaining regular communication, updates, and alignment.
• Lead presentations and walk throughs with clients, confidently defending timelines, budgets, and creative rationale.
• Ensure client satisfaction and post-event feedback loops.

Strategic Planning & Research:

• Source new venues, production partners, talent, and event innovations that align with brand values and budget.
• Conduct research into experiential trends, cultural calendars, and best practices that inform execution and pitch quality.
• Support the leadership team in developing strategic event frameworks and toolkits.

Technical & Production Oversight:

• Coordinate event setup, breakdown, and run-of-show logistics with full understanding of technical elements: stage design, lighting, AV, branding surfaces, guest flow, security, and more.
• Work closely with production vendors and in-house teams to ensure feasibility, safety, and timeline alignment.

Budget, Negotiation & Vendor Management:

• Build and manage project budgets, optimizing for cost efficiency, value, and quality.
• Negotiate with vendors, suppliers, and third-party partners to secure the best terms.
• Track expenses, report savings, and ensure P&L alignment for Atinudah.

Cross-Functional Team Leadership:

• Lead and manage junior planners and assistants to meet event timelines and quality expectations.
• Coordinate with concept designers, production managers, graphic/motion teams, logistics, and more, ensuring alignment across departments.
• Own the production calendar and maintain team accountability.

Requirements

• 4 - 6+ years of experience in event coordination, project management, experiential marketing, or event production.
• A proven track record of delivering high-end, high-pressure events from start to finish.
• Strong understanding of event production mechanics, staging, lighting, sound, branding, technical integration, vendor setup, etc.
• Proficiency in project management tools (Trello, Notion, Excel/Google Sheets, JIRA), timeline planning, and production documentation.
• Strong budget management and negotiation skills, with experience optimizing costs and ensuring P&L success.
• Excellent communication and client-facing skills, both verbal and written.
• Ability to lead, delegate, and collaborate across teams, especially under pressure.
• Problem-solving mindset, calm in chaos, with a bias for action and ownership.

Bonus If You Bring:

• Creative background or experience collaborating with design/branding teams.
• Familiarity with industry-standard production documentation - BOQs, run sheets, floor plans, rider specs, etc.
• Basic knowledge of graphic tools like Canva or Adobe (for quick mocks or tweaks).
• Previous experience working on celebrity events, large activations, or culturally signifcant moments.

Salary
Attractive.