Driver at Plan International

Role Purpose

• The purpose of this role is to provide transportation services to Plan staff in a safe, courteous and timely manner.

Dimensions of the Role

• Communicates within Plan International Nigeria. The post holder will contribute towards the operational aspects of the office and programmes, interfacing with both operational and programme team members.
• The post holder will also contribute towards the organisational development of Plan Internationals implementing partners.

Accountabilities
Vehicle Maintenance and Management:

• Cleans vehicle and perform routine checks to ensure it has proper working tools on a daily basis.
• Refuels vehicle using an approved fuel voucher and records this on the vehicle log sheet timeously.
• Parks vehicle safely at designated place at the end of each working day not later than 6 pm.
• Ensures that after hours travels have prior formal approval by the admin department.
• Ensure vehicle movement log book is filled timely and regularly.
• To report immediately to the Field Coordinator, all accidents or issues involving Plan International vehicles.
• Compliance to the motor vehicle and travel policy provisions of Plan international Nigeria.

Staff and Material Transportation:

• Transports staff and designated people to all areas as instructed and with approved vehicle request forms.
• Ferries goods to required points as may be directed from time to time.
• Ensure vehicles have necessary materials such as umbrellas, first aid box, map, fire extinguishers etc.
• Ensure that all Plan assets are not left unattended in the vehicle whilst parked.
• Files in accurately vehicle log books and submits to the Field Coordinator.
• Prepares monthly vehicles’ maintenance reports for allocated vehicles.

Other Services Provision:

• Dispatch and deliver all documents between Plan and other service providers.
• Assist in sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained
• Assist the admin unit in following up with quotations, invoices and request for payment.
• Dispatch of goods and materials to various projects offices to facilitate program delivery without any reports of loss or destruction of items
• Assist the logistics officer in the inspection of newly submitted vehicle by a new vendor or an existing one in conjunction with security officer
• Assist the Logistics officer to ensure that the administrative documents for all vehicles are available, filed and monitored for compliance and expiration both for cars and drivers e.g driver’s license.
• Receive and collate movement plan, while sharing in the new week to all staff.
• Update the daily movement board (Airport pick up/drop off and movement within/outside  Damaturu)
• Organize the schedule of vehicle movements and allocate drivers to programs for all field activities
• Preparing of duty roaster for car hire drivers
• Report all cars incidents with a view to finding solutions and recording lessons learnt.
• Ensure the daily, weekly and monthly checks on all plan car hire
• Get feedback from colleague on driver’s attitude, overspending or any concern with a view to addressing them.
• Organize monthly meetings with drivers having security and admin in attendance to resolve issues if any.
• Assist Logistics officer at the end of every month to collate all used log sheets from all vendor, with invoices and request for payment to process payment for the month
• Ensure that vehicle log sheets are properly filled and signed by colleagues.
• Ensure that timely preventive maintenance is carried out by vendors on their cars as at when due
• Assist in monitoring diesel consumption of generators
• Assist in monitoring and reporting generator preventive and maintenance due hours with a view to have the admin alert the service company.
• Assist to ensure diesel for generator doesn’t go below buffer stock level
• Assist the security guards in the proper refuelling of the generators.
• Comply with Plan’s Child Protection Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.
• Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

Qualifications and Experience

• Good communication, interpersonal and computer skills
• Class B drivers’ licence. 
• Advanced or Ordinary Level Certificate
• A minimum of 3 years of experience in vehicle maintenance and driving.
• Work experience in an NGO setup will be an added advantage
• Any relevant certification in driving/clerical services will be an added advantage.
• Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

Knowledge:

• Demonstrate wide knowledge of the road network in Yobe state and all states of the federation.
• Confirmed and demonstrated successful experience in a similar role
• Good knowledge of grammar, composition, spelling and punctuation.
• Excellent interpersonal relationship with both internal and external clients
• Proficiency with PC’s and computer programs including Word, Excel, and Adobe Acrobat.
• Ability to speak more than Hausa, English and others.

Skills:

• Good planning and organizational abilities
• Good supervisory and listening abilities
• Communicates clearly and effectively
• Ability to multi- task.
• Good analytical abilities.
• Good time management skills.

Behaviours:

• Maintain image of the organization by example and outmost professionalism.
• Show courtesy and being respectful toward individual, colleagues, superiors and visitors.
• Be dynamic, patient and a good time keeper
• Ability to listen and pay attention to details.
• Good team player.