Driver/Logistics Assistant(Consultant Agreement) at CBM

Driver/Logistics Assistant (Consultant Agreement) - Country Office Nigeria

Location: Abuja, Nigeria; with travels to project locations

Contract duration: 9 months

Contract type: Full-time (Consultant Agreement)

Contract start: As soon as possible

Reports to : The Admin & HR Senior Officer

Main objective of the role:

Provides chauffeur services at the Country office and proactively manage logistics support and assigned transportation schedule in line with best practice in safety & security while driving.
Main Tasks
Fleet Management:

• Assist in the preparation of a weekly travel schedule for staff in consultation with the administration team; ensure all vehicles have all accessories, submission of all status reports; maintenance, fuel, vehicle cleanliness and general observation of SOPs.
• Ensure that the Vehicle Licenses are up-to date and that vehicles are well maintained and serviced on time as the need arises.
• Ensure that all vehicles are fitted with the necessary security apparatus
• Be responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc., performs minor repairs and arranges for other repairs and ensures that the vehicle is kept clean.
• Ensure availability of all the required documents/supplies including insurance, vehicle logs, map of the city/country, first aid kit, necessary spare parts are in each CBM vehicle
• Ensure that all vehicles assigned are serviced and properly checked before undertaking a long drive.
• Ensure that the vehicle is kept clean and tidy always.
• Drive staff members and official visitors for project-related trips, activities and assignments as requested
• Facilitate the transfer of project visitors to/from their respective hotels to the office as well as airport transfers upon request

Logistics support

• Maintain an up-date record of the logbook (mileage, destinations, times & passengers, maintenance, fuel) for each trip in the book provided;
• Acts as interpreter when carrying passengers who do not understand the local languages and whenever required
• Uphold and abide by all relevant travel policy, vehicle policy and local traffic rules and standards
• Induct staff on vehicle SOPs before embarking on field mission.
• Ensures that the steps required by rules and regulations are taken in case of involvement in an accident
• Follow all security and safety protocols to ensure the protection of passengers and vehicles at all times.
• Present proper receipts on any expenditure incurred on their vehicle to the Officer in charge
• Assists office staff in filing, photocopying and maintaining stores when required, Assists in mailing and distribution of newsletters and publications and arranges to pay office utility and other bills, as required
• Ensure that the line manager is immediately informed of any incidents and that the incident report form is filled immediately and reported to the police where necessary.

Additional Duties

1.   In addition to the responsibilities outlined above, the incumbent will upon instruction by his / her superior (s), perform ad hoc activities which are either by their nature related to his / her normal duties or evolve from operational requirements.

2.   During office events and field visits, carry out other tasks as may be required from time to time in support of programme activities.

Travel activities    ❒ yes  

Requirements - i.e. education, professional experience, languages, methods, competencies, personality traits…

• Minimum of Secondary School leaving certificate or equivalent
• A valid driving license (class B, C, E preferrable)/ certification to operate assigned vehicle following local rules and regulations.
• At least four (4) years of related work experience, with minimum of two (2) years working with international NGO preferred and at least three (3) years being in the FCT.
• Basic Computer appreciation skill and knowledge of Microsoft office packages will be an advantage.
• Excellent knowledge of local driving rules and regulations, traffic laws, a good knowledge of the city and alternate routes to enable quick access.
• Knowledge of safety standards and safety equipment (e.g fire extinguisher, first aid box, etc)
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Basic skills to assist in case of emergency, knowledge of basic first aid methods.
• Experience working in insecure areas and adhering to strict safety, security and safeguarding policies is required.
• Fluency in spoken and written English. Understanding of local language is an added advantage.
• Ability to cope under pressure and meet deadlines and efficiently handle a range of tasks concurrently to meet different needs.
• Ability to integrate into a multi-cultural environment and willingness to learn.
• Able to work independently, and as a member of a team with high level of integrity.
• Willingness to travel, within and outside the capital city, and other field locations where CBM has its operations.
• A self-starter who takes initiative and consistently seeks to improve quality in their work