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  • Posted: Nov 11, 2025
    Deadline: Not specified
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  • Habrams Energy’s ongoing success is based on 'seamless’ collaboration with a 'can do’ approach that gets results as we harness the capabilities of our highly proficient and passionate team, in close partnership with clients, to deliver outstanding value in alignment with our core values, mission, and vision.
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    Documentation Specialist I

    • We are seeking a Documentation Specialist I to manage all aspects of document control within our project scope.
    • This role ensures accuracy, compliance, and efficiency in handling project documentation while supporting our project teams.

    Key Responsibilities:

    • Implement the Information Management Plan and document control procedures.
    • Ensure compliance with the Company Records Management Program.
    • Enforce Information Management requirements across Project Plans, Contract Coordination Procedures, and Purchase Orders.
    • Perform quality checks on Engineering and Supplier deliverables, reporting deficiencies to the Information Management Lead.
    • Maintain and update Master Document Registers (MDRs), Supplier MDRs (SMDRs), and Document Distribution Matrixes (DDMs) to meet project needs.
    • Verify contractor and supplier documentation meets contract requirements; initiate corrective actions when necessary.
    • Monitor progress of deliverables and provide reports, including look-ahead and overdue items.
    • Participate actively in project meetings and anticipate information management needs.
    • Prepare training materials and conduct workshops for Project Teams.
    • Train clerical staff in document handling in line with project procedures.
    • Conduct gap analyses of contractor document control procedures and recommend improvements.
    • Identify differences between contractor EDMS and Company EDMS (UDOCS) and communicate findings.
    • Validate contractor deliverables and associated metadata for transfer to Company EDMS.
    • Support the Documents for Operations (DFO) Coordinator and Project Information Management Lead.
    • Promote capital efficiency in project documentation management.

    Skills & Qualifications:

    • University degree, preferably in a technical discipline.
    • Experience in operations or project technical support with strong document management skills.
    • Working knowledge of Information Management requirements across project phases.
    • Proficiency with Electronic Document Management Systems (EDMS) and document control IT tools.
    • Strong written communication skills for creating procedures, presentations, and interacting with Project Teams.
    • High attention to detail, organizational skills, and ability to maintain accurate records.

    Check how your CV aligns with this job

    Method of Application

    Interested Candidates should send their CVs to hesprojectrecruitment@gmail.com

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