Documentation Specialist I at Habrams Energy

• We are seeking a Documentation Specialist I to manage all aspects of document control within our project scope.
• This role ensures accuracy, compliance, and efficiency in handling project documentation while supporting our project teams.

Key Responsibilities:

• Implement the Information Management Plan and document control procedures.
• Ensure compliance with the Company Records Management Program.
• Enforce Information Management requirements across Project Plans, Contract Coordination Procedures, and Purchase Orders.
• Perform quality checks on Engineering and Supplier deliverables, reporting deficiencies to the Information Management Lead.
• Maintain and update Master Document Registers (MDRs), Supplier MDRs (SMDRs), and Document Distribution Matrixes (DDMs) to meet project needs.
• Verify contractor and supplier documentation meets contract requirements; initiate corrective actions when necessary.
• Monitor progress of deliverables and provide reports, including look-ahead and overdue items.
• Participate actively in project meetings and anticipate information management needs.
• Prepare training materials and conduct workshops for Project Teams.
• Train clerical staff in document handling in line with project procedures.
• Conduct gap analyses of contractor document control procedures and recommend improvements.
• Identify differences between contractor EDMS and Company EDMS (UDOCS) and communicate findings.
• Validate contractor deliverables and associated metadata for transfer to Company EDMS.
• Support the Documents for Operations (DFO) Coordinator and Project Information Management Lead.
• Promote capital efficiency in project documentation management.

Skills & Qualifications:

• University degree, preferably in a technical discipline.
• Experience in operations or project technical support with strong document management skills.
• Working knowledge of Information Management requirements across project phases.
• Proficiency with Electronic Document Management Systems (EDMS) and document control IT tools.
• Strong written communication skills for creating procedures, presentations, and interacting with Project Teams.
• High attention to detail, organizational skills, and ability to maintain accurate records.