Document Controller at Menzon Nigeria Limited

Job Summary

• Our client seeks the services of an experienced document controller to implement and manage document control operations in line with best practice.

Job Description

• Develop, implement and maintain a standard document management system for projects.
• Manage project correspondence including incoming and outgoing documents, reports, designs/drawings, schedules etc.
• Ensure consistency in document control processes and procedures in line with Policy.
• Ensure information security and integrity while effectively managing document storage, access, retrieval and distribution.
• Meet records management obligations in accordance with project requirements.
• Manage document version and revision control, including ensuring that all technical works and inputs are carried out by responsible parties on the correct document version.
• Recommend and implement improvements to document control processes and procedures.
• Liaise with and coordinate the dissemination of documents to project teams and other relevant stakeholders.
• Collaborate with project manager(s) and technical leads to develop and implement project-specific templates as required.
• Frequently conduct document audits to identify gaps.
• Keep abreast of document control standards and best practices for project documentation.
• Support and champion document management objectives through facilitation of training, provision of guidance and knowledge sharing activities.
• Ensure that document management processes meet legal requirements.
• Carry out other responsibilities as may be assigned from time to time.

Requirements

• Bachelor’s Degree in Engineering
• Minimum of 6+ years document control experience.
• Proven experience working on major projects in document control capacity is an added advantage.
• Familiarity with technical documentation including project plans, engineering designs and drawings, quality records, safety-related documentation etc.
• Ability to represent stakeholders’ interests, objectives and policies in a professional and responsible manner.
• Possession of outstanding communication, analytical and problem-solving skills.
• Proficient in SharePoint and other Document Management Systems.
• Highly competent with Adobe and Microsoft Office Suite packages.
• Demonstrable high level of attention to detail and ability to multitask and prioritise in a fast-paced environment.
• Ability to properly handle confidential information and documentation.