Director of Grants, Administration and Communications at Idmibok International (360 HSDC)

Job Overview

The Director of Grants, Administration and Communications is responsible for ensuring compliance with donors’ regulations, grant specific requirements and 360HSDC’s policies and procedures. Additionally, this position will ensure that all information and data collected from the field is compiled, documented, analyzed and reported in a results-based and timely manner for 360HSDC’s internal purposes and as per donor requirements. The position is also responsible for developing high quality communication products, highlighting the organization’s program activities for external audit and sensitization.

 Responsibilities

• Under the supervision of the Country Director and in close collaboration with the M&E Coordinator, ensure timely compilation of program and project data to comply with internal, donor, and sector coordination reporting requirements by deadline;
• Work in tandem with the Country Director and technical program staff to support the development and drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool;
• Develop and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status;
• Provide assistance in preparation of budgets and in the analysis and evaluation grant performance and budget burn rates in coordination with program and finance personnel
• Organize and participate in grant kick off and grant review meetings and provide advisory assistance to program staff
• Ensure tools and processes are adequate and in place for purpose to collect relevant quantitative and qualitative information required for reporting to a range of stakeholders;
• Maintain grants filing system for all grants, including agreements, proposals, revisions, reports, etc
• Provide editing and quality assurance of all internal and external reports for review by the Management prior to dissemination;
• Conduct regular review with project teams of contract delivery and performance against indicators (project and contract indicators)
• Under the Supervision of the Country Director, develop, implement, and monitor a communication and visibility plan to facilitate better understanding among partners, donors, beneficiaries and host communities, media, the general public, and government stakeholders about 360HSDC as an organization, including program achievements and progress.
• Assist in donor relations; participate in calls with 360HSDC’s donors, represent the organization at donor meetings as required; and communicate relevant priorities to donors and internal business development
• Act as the focal point for collecting and compiling information to produce internal/external communication materials highlighting the 360HSDC’s contribution toward responding to crisis, ensuring the respect of organization ethics and code of conduct and standards are considered before all products are disseminated publicly;
• Provide high-quality editing of reports, text and any program and communication materials and products to the standard required for public dissemination;
• Maintain and update 360HSDC’s country profile documents, fact sheets, and presentations for external audiences;
• Ensure all 360HSDC’s and donor visibility requirements and communications commitments are implemented;
• Oversees organization’s social media and traditional media presence
• Oversees the administration of various team management tasks including organizing team meetings and other relevant management meetings.
• Undertakes the development and administration of systems for information sharing and archiving
• Oversees the administrative function of 360HSDC

 Qualifications

• Advanced degree in Social Sciences, Business Administration, International Development and/or in a relevant field of study.
• At least 8 years of experience with a humanitarian organization in a similar role
• Experience writing proposals and managing information related to large-scale emergency response and reporting to donors
• Experience analyzing donor regulations and requirements;
• Demonstrated experience of working closely with support functions (finance and logistics) on activity and procurement planning