Design Manager at Tokiye Integrated Medical Services

Job Summary

• The Design Manager is responsible for leading, coordinating, and delivering all design-related activities for large-scale construction or EPC projects, ensuring that designs are fully compliant with contractual, technical, statutory, and HSE requirements.
• This role also oversees the preparation and management of As-Built drawings, technical documentation, and all project design deliverables, maintaining the highest standards of professional and technical English.
• The role requires extensive experience in managing multi-disciplinary design teams and complex engineering projects.

Key Responsibilities
Design Leadership and Strategy:

• Lead, manage, and coordinate all project design activities across disciplines (civil, structural, mechanical, electrical, instrumentation, architecture, and specialized engineering).
• Develop and implement project design management plans, procedures, and design governance frameworks.
• Ensure designs comply with contractual specifications, industry codes, client requirements, and statutory regulations.
• Oversee constructability reviews to ensure designs are practical for execution.

As-Built and Technical Documentation Management:

• Ensure all As-Built drawings are accurately prepared, updated, and submitted in line with project requirements.
• Manage preparation of all technical documentation, including design reports, calculation packages, datasheets, design change requests, and design verification records.
• Ensure all documentation is in professional, technically precise English, suitable for client approval, regulatory submission, and legal purposes.
• Maintain a document control system for design records, revisions, approvals, and issue tracking.

Multi-Disciplinary Team Management:

• Lead and mentor multi-disciplinary design teams, ensuring optimal allocation of resources and high productivity.
• Conduct design reviews, audits, and coordination meetings across all disciplines.
• Monitor team performance, set objectives, and implement professional development initiatives.

Project Integration and Coordination:

• Coordinate closely with construction, procurement, project controls, QA/QC, and HSE teams to ensure design alignment with project execution.
• Manage design interfaces between disciplines and with client, consultant, and contractor teams.
• Ensure smooth integration of changes, revisions, and design modifications during construction.

Quality Assurance and Compliance:

• Implement quality assurance and control procedures for all design outputs.
• Ensure compliance with technical codes, standards, specifications, and HSE requirements.
• Perform technical reviews to confirm completeness, accuracy, and compliance of all design deliverables.

Budget, Schedule, and Risk Management:

• Manage design budgets, resource allocation, and schedules to ensure timely delivery of design packages.
• Identify design-related risks and propose mitigation measures.
• Ensure timely response to technical queries, design changes, and client comments.

Stakeholder and Client Liaison:

• Serve as the primary technical point of contact for clients, consultants, and regulators on design matters.
• Provide professional advice, clarification, and technical guidance throughout the project lifecycle.
• Support commercial teams with claims, variations, and contractual design documentation as required.

Reporting and Documentation:

• Prepare and submit high-quality technical reports, progress updates, dashboards, and performance metrics.
• Maintain records of all design decisions, approvals, and technical correspondence in compliance with company standards.

Qualifications and Experience

• Bachelor’s degree in Engineering, Architecture, or related discipline; Master’s preferred.
• Professional registration or chartered status (e.g., P.Eng, COREN, RIBA, or equivalent) is highly desirable.
• Minimum 20 years’ experience in design management on large-scale construction or EPC projects.
• Demonstrated experience managing multi-disciplinary design teams, including preparation of As-Built drawings and technical documentation.
• Strong track record of delivering projects on time, within budget, and to quality standards.
• Proficiency in design software, BIM, CAD tools, and project management platforms.

Skills and Competencies:

• Exceptional technical knowledge across multiple engineering disciplines.
• Excellent command of professional and technical English for reporting, documentation, and client communications.
• Strong leadership, coordination, and stakeholder management skills.
• High attention to detail with strong analytical and problem-solving abilities.
• Ability to work under pressure in fast-paced, complex project environments.

Working Conditions:

• Office-based with frequent site visits to monitor design implementation and As-Built compliance.
• Extended working hours may be required to meet project deadlines.