Deputy Director, Program Management at FHI 360

Requisition: 2021201163
Location: Country Office Abuja
Job type: Full time
Supervisor: Country Director
Project: EPIC Project

Basic Function

• Under the guidance of the Acting CD, the Deputy Director Program Management will provide management oversight of EPIC Project to ensure that the overall project is effectively and efficiently implemented.
• S/he will support the Acting CD to ensure that the EPIC Project’s cooperative agreement related deliverables are completed on time, workplans are closely monitored and state level implementation follow organization policy and are conducted according the approved workplan.

Duties and Responsibilities

• Provide management support to CO and SOs focusing on work plans, sub agreement amendments, periodic fund requests, review of MFRs/SFRs, and reporting
• Coordinate the development, implementation and evaluation of annual work plans and budgets for CO and SOs.
• Ensure timely submission of periodic donor reports that meet donor standards (timeliness, accuracy and quality)
• Oversee management of FHI 360’s sub-agreements with consortium partners to ensure achievement of set targets and compliance with donor policies and regulations.
• Coordinate capacity development efforts in support of country office and implementing agency staff and other partners.
• Contribute to the development and maintenance of systems that effectively respond to USAID/Nigeria requirements regarding implementation procedures, reporting and evaluation.
• Coordinate partner activities under the sub-agreement.
• Manage the design of subproject activities as directed including the preparation of budgets, implementation schedules, and evaluation criteria.
• Ensure that project resources are utilized in accordance with applicable FHI 360 and donor policies and procedures.
• Ensure appropriate monitoring of subprojects to achieve financial, administrative, and programmatic goals.
• Guide and support the CO and state offices in establishing sound management systems to ensure cohesive implementation of project activities.
• Contribute to the development and maintenance of systems that effectively respond to donor requirements regarding implementation procedures, reporting and evaluation. 
• Ensure production of timely and accurate financial and programmatic reports to FHI 360 and donors as required.
• Perform duties related to the management of human resources including analysis of staffing needs and resources, development of position descriptions, recruitment, hiring, mentoring, and performance appraisal. 
• Represent FHI 360 and make presentations at professional meetings and conferences.
• Ensure program quality according to set standards including quality assurance and quality improvement initiatives.
• Work closely with ANHI’s designated EPIC representative on EPIC Project related matters.
• Perform other duties as assigned.

Qualifications and Requirements

• BS/BA/BL in social science, statistics, mass communication, monitoring & evaluation, pharmacy, law, public health or related field, with a minimum of 11-13 years relevant experience with international development programs which includes 5 years of relevant supervisory experience. At least 3 years experience in PEPFAR/USAID funded projects.
• PHD or similar degree with 7-9 years relevant experience with international development programs which includes 5 years of relevant supervisory experience. 

Or:

• MS/MA/LLM/MPH in social science, statistics, mass communication, monitoring & evaluation, pharmacy, law, public health or related field, and a minimum of 9-11 years relevant experience with international development programs which includes 5 years relevant supervisory experience.  

Or:

• Familiarity with Nigerian public sector health systems, international donor organizations, NGOs and CBOs is required.
• Familiarity with PEPFAR and USAID requirements.
• Demonstrated success in multicultural environments is required.

Knowledge, Skills & Attributes:

• Considerable experience in designing and implementing of public health/international development programs funded by US government or other international donors.
• Demonstrated management, supervision, networking and leadership skills working with large, complex programs.
• Demonstrated knowledge of strategic planning, administrative, and financial management systems.
• Diplomatic; demonstrated experience in undertaking high-level policy dialogue with different stakeholders.
• Knowledge of HIV/AIDS, health systems, decentralization of services and related issues.
• Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV infection.
• Ability to manage projects, consultants, set realistic priorities, and plan for the successful implementation of programs.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants, and recipients of assistance.
• Demonstrated expertise in building an effective relationship with key internal and external stakeholders.
• Well-developed written and oral communication skills.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• Ability to intervene with staff with diplomacy and firmness.

N.B: This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.