Decentralized Buyer at Future Concerns Nigeria Limited

SERVICES DESCRIPTION

• Services to be performed by the CONTRACTOR shall include the following, but without limitation:
• The Job holder adheres to the H3SEQ rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions, and applicable legislation.
• The job holder ensures the Compliance:
• Ensure compliance of the purchasing process with all internal Company’s rules (including OPS/CA guide to conduct) and all applicable laws and regulation (JV/PSC rules, Country laws...)
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc., are filed in line with the applicable procedures

Activities:

• Decentralized purchasing: Carry out all Service procurement transactions that are below 50KUSD.
• All call-off POs for all Contracts entered into by Company C & P Contract Engineers.
• Responsibility for creation, processing and follow-up of all Call off Purchase Orders for all Contracts.
• Workflow processing - PO Issuance to vendors.
• Create and follow up PRs from Documented request through approvals to issuance.
• All PR creation (materials and services) from Request documentation receipt, clarifications in line with C & P rules, entry into SAP, and follow-up approvals/internal validation, up to issuance. Also Include provision of initial estimates with users for Internal release process and for Cost Control purposes.
• Create and process all Job Progress Certification (JPC), documentation vetting, and issuance to Vendors, up to invoicing to Finance.
• Preliminary invoice processing for all MM Contracts and payment default monitoring.
• Interface with Stock Controllers, Contract Engineers, Buyers, Technical Users , Cost Control, Finance, UNISUP for C & P activities
• Entity operational interface with Vendors for C & P activities - Vendor follow-up/expedition activities.
• Entity C & P Helpdesk: Link/First level Company C & P interface with Technical Entities
• Monitor and ensure guidance of User operational activities with respect to C & P to be in compliance with Company rules.
• PO, SES, PR amendments.
• SAP entries, Reports and maintenance.
• Pay attention to TUCN General Conditions as well as Total Group Business rules and ethics that must be current and terms of purchase to ensure the Company is not exposed to legal liabilities.
• MUST maintain adequate Follow-up with Duets in the User Departments served, take leading role in supply chain performance monitoring process
• Ensure the use of e- sourcing and other C & P tools.
• Collaborates with assigned entity actors on behalf of P2P to ensure prompt resolution of vendor payments.
• Quartet Meetings: Planning, Organization, Issue reports/minutes, action point implementation and follow-up.
• Participants: Users, Cost Controllers, Finance, C & P, DCBs
• Quintet Meetings: Planning, Organization, Issue reports/minutes, action point implementation and follow-up
• Participants: Vendors, Users, Cost Controllers, Finance, C & P, DCB
• Issue weekly, monthly and any other activity reports as may be determined periodically.
• Perform any other tasks as assigned to him by his hierarchy.

Context and environment

• Some cases of lack of planning, leading to urgent treatment, tendency for regularization
• Job Holder works in the métier Partner’s office environment where dominated
• Take leading role in Supply Chain process and ensure all process comply with DW TUCN as well as Total Group Business and Ethics rules, SOX compliance etc..
• Proper use of C&P tools SAP, ARIBA.

Accountabilities

• Ensure the performance 100% compliance to COMPANY rules, SOX and local rules
• Procurement of services as well as prompt payment is vital to smooth running of TUCN operational activities. Failure may impact on Production and Commercial activities negatively thereby impacting on Company’s revenue
• The position is essential in the TUCN organization in terms of meeting User requirements and deadlines, failure to do so may expose the Company to embarrassing operational problems.
• Always ensure that Purchases are made with the best possible compromise between, lead time, value and quality.

HSE Objectives

• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
• Responsible for the promotion of Company safety, environment and quality policies and programs, and carry out HSE specific duties and responsibilities related to the job.
• Report to Management HSE issues faced or observed and propose ways of improvement

QUALIFICATIONS / EXPERIENCE REQUIRED (EDUCATION, PROF. QUALIFICATIONS, SKILLS, WORK EXPOSURE OR REQUIREMENTS):

• Any degree or HND (Engineering, Management, Purchasing and Supply or Social Sciences preferred).
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Any knowledge of software or tools (SAP) will be an advantage.
• Must also be very analytical with ability to propose innovative and workable alternatives or solutions.
• Very fluent in spoken and written English.