Contract and Procurement Manager at Alpha Mead Group

Role Profile

• We are seeking a highly skilled and experienced Contract and Procurement Manager to oversee the contract administration, vendor management, and procurement activities at Alpha Mead Group.
• As the Contract and Procurement Manager, you will ensure compliance with organizational policies and procedures, foster strong vendor relationships, and optimize procurement processes.

Responsibilities

• Serve as the Tender Board Secretary, facilitating effective decision-making in contract award reviews and approvals.
• Prepare, review, and negotiate contracts with vendors and contractors, collaborating closely with the Alpha Mead Group.
• Develop and execute strategies for efficient vendor management, including issuing invitations to tender, requests for quotations or information, and other tender initiation documents.
• Manage the registration and prequalification process for prospective contractors/suppliers.
• Maintain and update a comprehensive Contractors/Suppliers database, ensuring an adequate number of vendors in each category.
• Address vendors' complaints promptly and engage in proactive vendor management activities.
• Ensure proper filing of all contract and procurement-related documents and correspondences.
• Conduct annual vendor evaluation exercises and provide comprehensive reports to the management team.
• Re-evaluate vendors to ensure adherence to ISO standards and requirements.
• Plan and organize annual vendor forums to foster collaboration and improve relationships.
• Coordinate the procurement of materials and consumables for Alpha Mead Facilities and subsidiaries.
• Collaborate with the Storekeeper to ensure the timely distribution of required materials to project sites.
• Evaluate quotes/tenders and make recommendations for contract awards.
• Work with Contract Holders to develop standards and criteria for material/work/service specifications.
• Analyze and evaluate procurement requests, managing and updating the site request tracker.
• Assist the Head of Department (Contract and Procurement) in developing plans and strategies for contract and procurement activities.
• Perform other related duties as required by management

Qualifications

• Bachelor's degree in Business Administration, Law or relevant field 
• Minimum of 6 - 8 years of experience in contract and procurement management.
• Strong customer/vendor relationship management skills.
• Proficiency in Microsoft Office, including PowerPoint, report writing, and communication skills.
• Knowledge of spreadsheet and database management, word processing, and job-specific software.
• Ability to maintain clear and accurate records and reports.
• Strong interpersonal skills and the ability to build credible relationships.
• Experience in managing and developing teams.
• Solid commercial and financial accounting background, including a comprehensive understanding of balance sheets and cash flow.
• Flexibility and adaptability in a fast-paced environment.
• Strong analytical and negotiation skills, with familiarity in computer-oriented procurement systems.
• Excellent communication and problem-solving abilities, with a track record of meeting goals and deadlines.
• Excellent communication and problem-solving abilities, with a track record of meeting goals and deadlines.