Consultant - Reconciliation Officer (Laboratory Systems) at The National Agency for the Control of AIDS (NACA)

Introduction

• The Global Fund GC6 Grant spanned from 1st April 2021 through 31st December 2023 with NACA being the Principal Recipient and NCDC in collaboration with FMOH-MLSD as Sub Recipient for the Laboratory Systems Strengthening component.
• As part of the efforts to strengthen referral of biological specimens in the country, there was support for the implementation of the pilot integrated specimen referral in two (2) states (Abia and Taraba).
• Following the end of the grant in December 2023 and as approved by the Global Fund, the implementation of the Laboratory systems component is to remain with NACA as the PR and FMOH-MLSD as the SR for Laboratory Systems on the ongoing C19RM grant from January 2024 through December 2025.
• In the Laboratory Systems component of the grant, there is continued funding to support the implementation of pilot integrated specimen referral using the Nigerian Postal Service (NIPOST) in the 2 states.
• This initiative is aimed at optimizing the transportation of biological specimens, improving result retrieval efficiency, and strengthening laboratory logistics in Nigeria’s public health system.
• Given the critical role of effective specimen referral in disease diagnosis and surveillance, it is imperative that this pilot is implemented with strong technical and operational oversight.
• To ensure the successful execution of this initiative, the engagement of qualified consultants is necessary to provide specialized expertise in laboratory systems, program coordination, monitoring and evaluation, as well as financial reconciliation.
• These consultants in collaboration with the Ministries of Health in the two states will play a crucial role in ensuring that specimen transportation is properly monitored, data is accurately reported, key stakeholders are effectively engaged, and financial reconciliation processes are conducted in compliance with donor requirements.
• Given the strategic importance of this pilot program and the need to commence implementation without delays, NACA is seeking to engage eight (8) consultants to Support Implementation of the Pilot Integrated Specimen Referral Using Nigerian Postal Service (NIPOST) in Abia and Taraba States.

Role Summary

• The Reconciliation Officer will support the timely collation and review of all supporting documents for specimen movement by dispatch riders and subsequent retirement for post service payment to NIPOST by the Project.

Job Description

• Reconciling payments requests from the specimen transport organization to ensure the supporting documentation reflects the correct service provided
• Payment schedule/request reconciliations
• Collate supporting documentation (waybill, sample/results manifest etc.) for timely retirement
• Supporting the month-end postpaid and retirement process
• Support the generation of month end reports
• Scan the retirement document (waybill, sample/results manifest etc.) to the Program Optimizer at NACA HQ for retirement and payment processing.
• Follow up and track payments that are due to ensure timely retirement.
• Interface with the dispatch riders for collation and filing of retirement document to facilitate month end reports and post payment for services.
• Performs other tasks as assigned.

Job Qualifications

• Degree in Basic Science or Financial Management, Accounting, or a closely related field.
• Minimum of 2 years of experience working in the NGO sector.