Confidential Secretary at Zurishaddai Recruitment Agency

Location: Polytechnic, Alimosho - Lagos
Reports to: Principal Officers (Rector, Deputy Rectors, etc).

Job Summary

• We are seeking a highly qualified and experienced Confidential Secretary to provide administrative support to the Principal Officers of the polytechnic situated at Alimosho area of Lagos state.
• The successful candidate will be responsible for handling confidential and sensitive information, preparing documents and reports, and maintaining effective communication with internal and external stakeholders.

Key Responsibilities

• Provide administrative support to the Principal Officers, including preparing documents, reports, and presentations.
• Handle confidential and sensitive information, maintaining discretion and confidentiality at all times.
• Manage the Principal Officers' schedules, including arranging meetings, appointments, and travel arrangements.
• Prepare and coordinate correspondence, including letters, memos, and emails.
• Maintain effective communication with internal and external stakeholders, including staff, students, and external partners.
• Develop and maintain filing systems, both physical and electronic, to ensure easy access to information.
• Provide support for events, meetings, and conferences, including preparing agendas, minutes, and other materials.

Requirements

• BSc or Higher National Diploma (HND) in Secretarial Studies or Office Technology and Management.
• NYSC discharge certificate.
• 3-5 years of experience as a confidential secretary.
• Excellent communication, organizational, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong analytical and problem-solving skills.
• Must reside within or in close proximity to Alimosho area of Lagos.

Additional Requirements:

• Evidence of professional certification, such as Certified Administrative Professional (CAP) or Certified Professional Secretary (CPS).
• Experience working in a similar role in a tertiary institution.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail and ability to maintain accuracy.