Conference Project Manager at Maurice Xandra Solutions

JOB DESCRIPTION

Position Overview

Maurice Xandra Solutions is looking for a Conference Project Manager to join our team. The Project Manager is responsible for all project management activities associated with our conferences and events. This position will manage all aspects of conferences and events including marketing strategies, content, design, brand, communications and technology. The Project Manager will use their knowledge and experience to manage conference and events logistics to align with the creative marketing vision. 
Responsibilities: 

• Develop, coordinate and monitor scheduling, and performance of marketing and communications conferences and events 
• Create and ensure adherence to plans and schedules, develops solutions to problems, and helps direct work of stakeholders assigned to a conference and event from various departments 
• Collaborate with the Conference and Events team to improve department-wide project management including leading event kick-off meetings and planning meetings, ensuring adequate coverage on all events, internal resource alignment, schedules and event metrics 
• Partner with Marketing Strategy and other Marketing and Communications teams to ensure there is a cohesive pre-event, on-site, and post-event strategy to increase engagement
• Act as an advisor to the conference and events team regarding projects, tasks, and operations 
• Develop an evaluation method to assess conference and events strengths and identify areas for improvement 
• Create and map out event processes related to documentation, knowledge capture and process improvement

Qualifications

Minimum 5 years+ of experience in managing, and executing projects within the corporate conference and events space 

• Minimum 5 years+ HR experience
• Experience managing projects from inception to completion including project scoping, planning and managing to timelines and within budget and project oversight
• BA Degree in Marketing, Communications, Business Management or related discipline 
• Strong Microsoft Office and technical skills such as workflow/project management tools, SharePoint, Salesforce, and other data and creative-centric programs 
• Demonstrated track record of successful project management and program management experience 
• Strong leadership and organizational skills, ability to solve problems, deadline driven, and good time management skills 
• Minimal travel of no more than 10% 

Keys to success in this role 

• Understanding how to manage competing priorities, multi task, and demonstrate experience in delivering high quality results 
• Change leadership 
• Ability to work across silos 
• Deep curiosity to learn about new trends and topics 
• Ability to develop mutually beneficial relationships inside and outside of department 
• Strong analytical skills 

Top 3 Personal Competencies to possess 

• Partnership - Build trust and partnerships through my own and my team's actions 
• Drive for Execution - Be accountable for strong individual and team performance 
• Customer Focus - Seek and use data and feedback to enhance customer outcomes

Preferred Skills

• PMP or any other project management certifications 
• CMP