Church Secretary/PA to the Residence Pastor at a Church

Church Secretary/PA to the Residence Pastor (Church is situated in Ogba, Lagos)

Main purpose of the job

• To effectively handle and manage the administration of the church office efficiently to ensure a smooth flow of operational activities in the office.
• To act as a Personal Assistant to the Residence Pastor by ensuring that all church matters and activities are well taken care off.

Key responsibilities

Running the Church Office administration effectively :
This includes :

Neatness of the office

• Proper arrangements of files and records.
• Taking notes and writing minutes of meeting.
• Ensuring the church toilets are clean and under lock and key (pastor’s toilet).
• Ensuring the church auditorium is kept clean for each service.
• Restricting unauthorized access to the office, files and computer system
• Ensuring that all office equipments are properly maintained and in working condition at all times
• Supervising the activities of the security guard to ensure effective security of the church’s assets.
• Ensuring that the office environment is kept neat and orderly to receive all visitors.
• Receiving visitors to the church office and keeping them comfortable.
• Attending to telephone calls and jotting down messages.
• Keeping notes of all the Residence Pastor’s appointments and meetings.
• Reminding the Pastor of all scheduled appointments, meetings and programmes.
• Reminding the Pastors to all church programmes and activities as highlighted in the church calendar.
• Liasing with the Abuja office and the London office as per instruction from the residence Pastor.
• Communicating and passing information from the Pastors to Leaders, Head of dept, Workers and each unit of the church as directed by the Residence Pastor.
• Ministering to the General Overseer and his wife in the course of their visit to the church.
• Collating records of all church members.
• Sending church members birthday cards on behalf of the Residence Pastor.

Financial responsibility :

• Making lodgements into the bank of all church collections the morning after each service.
• Keeping appropriate records of the supporting documents of all lodgements made.
• Keeping records of all payments and expenses incurred by the church.
• Disbursing money to people in line with laid down church operational procedure manual for cash expenditure and disbursement.
• Maintaining appropriate files for all transactions made by the church.
•  Preparation of weekly/monthly income and expenditure account of the church.
• Forwarding of the monthly I & E statement of account to London office not later than the 7th day of the following month.
• Maintaining an effective Petty cash system.

Key personal qualities

• Born Again and Spirit filled
• Friendly and accommodative
• Matured
• Not easily angered.
• Ability to learn and adapt very fast
• Retentive memory
• Ability to work under pressure
• Ability to work late during church programmes and activities.
• Well organized.
• Positive attitude
• Ability to maintain confidentiality.
• Ability to work on Microsoft words and excel sheet
• Ability to work independently without supervision.
• Possession of Integrity and high level of initiative.
• Intelligence