Child Protection Information Management System (CPIMS) Officer 1 at COOPI - Cooperazione Internazionale

The Project

• The BHA (Bureau of Humanitarian Assistance) project, Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria” will be carried out by a consortium of partners that include the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), Life Helpers Initiative (LHI) and Grassroot Initiative for strengthening Community Resilience (GISCOR) led by International Rescue Committee (IRC) aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

Role Purpose

• The post holder will be responsible for CP/GBV program data management including management of the Child Protection Information Management System and Gender Based Violence Information System (CPIMS/GBVIMS). The role holder will ensure correct data entry, safe custody of all quantitative and qualitative data related to comprehensive case management (CP and GBV) in accordance with Case Management Standard Operating Procedures (SOPs). S/he will be responsible for the day to day management of the CPIMS/GBVIMS (Database) and ensure confidentiality. The post holder will ensure timely and efficient data entry, analysis and proactively share relevant data with the relevant agencies – UNICEF and UNFPA on regular basis (monthly). This position is resident in Sokoto

Key Areas of Accountability

• Enter data accurately and in a timely manner from all case management forms into the inter-agency child protection database, request additional information from CP/GBV staff, submitting the forms when necessary, ensure efficient data capture processes and generate reports on caseload and statistics for the CPIMS+ Manager or line Manager or other partners when required.
• Review caseload and monitor statistics with the line Manager; setting targets for case follow-ups and closure and identify gaps as appropriate.
• Actively participate and facilitate trainings and meetings on FTR, case management, data management, reporting, monitoring and evaluation, CM SOPs and issues of confidentiality.
• Maintain an appropriate filling system of received, open and closed cases as received from the project teams and from other FTR and case management partners.
• Ensure adequate stock and management of all FTR tools; booklets or forms, files and back-up system in consultation with the line manager.
• Assign database codes to new individual cases in an organized and accurate manner.
• Work with the senior case management officer, CPIMS manager and MEAL team to monitor data collection through consistency checks, validation and verification.
• Design additional data entry excel sheets for non FTR cases based on needs and requests.
• Ensure the database is backed-up regularly and shared with the CPIMS manager.
• Ensure documentation of all distribution of NFIs for FTR and non FTR cases based on donors.
• Support compilation of the Output Tracker & Indicator Performance Tracking Tables for CP projects.
• Apply learning in daily work and share with project staff where possible so as to become a resource for quality monitoring and an advocate and implementer of effective and appropriate data and information management
• Generate information on the weekly caseload for the team by protection concerns and by sex for the team to know efforts into the CPIMS+ and sharing the list of weekly follow ups with the team
• Implement the Data Protection Policy/Information Sharing Protocol and appropriate standards for confidentiality of the information on the children at Field level and monitor staff and other partners’ adherence to it under the leadership and authority of the CP Assistant Program Manager.
• Comply with all relevant Save the Children International policies and procedures with respect to child protection, code of conduct, health and safety, security, equal opportunities and other relevant policies.

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling the consortium values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Collaboration:

• builds and maintains effective relationships, with the team, colleagues, members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Other:

• This ToR shall be inclusive of any other task specifically assigned by the Head of Mission and direct supervisor.

Qualifications

• A minimum of bachelor degree in any relevant field required.
• Minimum of 3 years’ experience on CPIMS data management with INGO or NNGO
• Knowledgeable on CPIMS+/GBVIMS+ database, statistics or other related fields.
• Excellent proficiency in computer usage, particularly with MS Excel.
• Experience working with child protection or GBV subsectors in the past
• Strong self-starter, able to take initiative and adapt to changing circumstances and priorities.
• Spoken and written English to an acceptable standard.
• Able to work with tight deadlines and under pressure
• Experience in facilitation and capacity building.
• Good understanding of the operations of INGOs
• Commitment to upholding the consortium Child Safeguarding Policy, as well as principles of do no harm and confidentiality.

Preferred:

• Knowledge of the English language (spoken & written).
• Previous experience in a similar position.
• Knowledge of the local language.