Child Protection Information Management System (CPIMS) Assistant at Save The Children

Job ID: 2000043B
Location: Damaturu, Yobe
Grade: 5
Conract Lenght: 2 years
Employee Status: Fixed Term
Team / Programme: Nigeria Country Programme

Child Safeguarding

• Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• The role of the CPIMS for Yobe is to support the collection of child protection data in Yobe Field office and support data management from the field level.
• S/he will enter case management field data collected by the child protection team, conduct spot checks to ensure quality and detailed data is provided and entered into the database, and oversee the day-to-day management of the inter-agency child protection information management system (CPIMS) in Yobe State.
• Under the supervision of the Child Protection Officer and with technical support from the Data analyst, CPIMS Specialist and CP Advisor, the post-holder will ensure efficient and effective day to day collection of field data and inputting data into CPIMS.  
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Scope of Role:

• Reports to: Child Protection in Emergencies Officer, Yobe
• Staff directly reporting to this post: None

Key Responsibilities

• Compile the case management data and ensure timely entry into the CPIMS
• Cleaning of the data regularly to ensure accuracy of data.
• Daily back-up and synchronization of data.
• Generate weekly reports that are shared with the Case management team to enable better management and prioritization of cases.
• Manage data from individual cases, which include security of the data and flagging errors
• Ensure mandatory fields are correctly captured and staff are assisted and guided as required before cases are entered into the system.
• Flag and Follow up of individual cases with the Case management officers, child protection in emergency officers and the Case Management Coordinator
• Weekly analysis of data including achievements, duration between identification and entry, progress of the priority cases e.t.c.
• Populate and submit monthly 5Ws
• Field visit and provide technical support to registered cases randomly selected from the CPIMS database.
• Coaching the case management team on how to correctly fill the forms.
• Participate in any other activities as may be assigned to you by your supervisor from time to time.
• Comply with all relevant Save the Children International policies and procedures with respect to child protection, code of conduct, health and safety, security, equal opportunities and other relevant policies.
• Other duties may assign by his/her Supervisor.

We work with children, communities and government all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse (safeguarding policy).

Additional job responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Qualifications & Experience
Essential:

• Must have completed NYSC in the past three years
• Degree/Diploma in Computer science, Data Science or other relevant equivalents
• Proven documenting and report writing skills (will be tested)
• Good in computer skills and technology
• Work experience on working with children and families, especially knowledge of child rights and participation
• Good understanding of the community and the cultural networks
• Be both self-reliant and have the ability to cooperate with others
• Ability to work through line management and also under limited/distance supervision
• Experience in communication with children and developed listening skills
• Gender awareness and sensitivity
• Good in computer skills and technology
• Ability to write clear and well-argued assessment and project reports
• Excellent communication and strong influencing skills
• Politically and culturally sensitive with qualities of patience, tact and diplomacy
• A high level of written and spoken English
• The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
• Commitment to the aims and principles of SC. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support
• Commitment to Save the Children’s Child Protection Policy

Desirable:

• Good Knowledge of the Excel and Data entering.
• Experience in gender mainstreaming within programming.
• Experience in any of the following, NOMIS, DHIS, SPSS etc
• Understanding of the culture and context dynamics
• Experience in working in an insecure environment

Skills And Behaviours (Our Values In Practice)
Accountability:

• Hold oneself accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children
• Accuracy and timeliness in all areas of responsibility

Ambition:

• Sets ambitious and challenging goals for oneself and the team, take responsibility for his/her own personal development and encourage the team to do the same.
• Future orientated, think strategically and on a country programme wide scale.

Collaboration:

•  Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to
• Values diversity and different people’s perspectives, able to work cross-culturally.       

Creativity:

• Develop and encourage new and innovative solutions to problems faced
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.
• Displays consistent judgement.

The Organisation

• We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
• We are working towards three breakthroughs in how the world treats children by 2030:
  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated
  • We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Equal Opportunities:

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

• The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety:

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.