Call for Vendors at Borno Women Development Initiative (BOWDI)

Borno Women Development Initiative (BOWDI) is a non-governmental organization working to promote the empowerment and well-being of women and vulnerable populations in Borno State and beyond. We are seeking qualified and experienced cleaning service providers to maintain the cleanliness and hygiene standards of our Maiduguri office.

Scope of Work

The selected service provider will be responsible for providing comprehensive cleaning services for the following areas in the BOWDI Maiduguri office (2 buildings):

• Offices: 7 offices.
• Restrooms: 6 restrooms.
• Kitchen: 1 kitchen.
• Parlour Spaces: 2 parlour spaces (meeting rooms/common areas).
• Compound: Outdoor cleaning of the compound area.

The cleaning services required include:

• Daily Cleaning: Sweeping, mopping, dusting, and sanitizing all spaces.
• Weekly Deep Cleaning: Including windows and furniture cleaning.
• Waste Management: Proper collection and disposal of waste in compliance with environmental regulations.
• Provision of Cleaning Materials: Service provider to supply all cleaning materials and equipment.
• Response to Specific Cleaning Requests: Prompt attention to additional cleaning tasks when required.

Requirements

• Interested service providers are expected to meet the following criteria:
• Proven experience in providing professional cleaning services for offices or similar establishments.
• Availability of trained and trustworthy cleaning staff.
• Use of environmentally friendly cleaning materials/techniques.
• Capacity to provide all necessary cleaning equipment and consumables.

Proposal

Interested providers are requested to submit a proposal that includes:

• Company Profile: Including relevant experience and qualifications.
• Technical Plan: Details of cleaning methodology, equipment, and materials to be used.
• Financial Proposal: Specifying monthly costs.
• References: At least two references from recent clients.
• Registration Documents: Copy of company registration and relevant certifications.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Quality and relevance of past experience.
• Cost-effectiveness of the financial proposal.
• Compliance with the scope of work and requirements.
• Availability of appropriate resources and staff.
• Positive references from past clients.