Budget Specialist (Polio), P-3 at UNICEF

Purpose Of The Post

Under the direct supervision of the Senior Health Manager/ Polio Team leader the Budget Specialist will be responsible for tracking, analyzing and reporting income and expenditures for Polio and other programmes, including donor contributions and will be accountable for analyzing the needs, preparation, management and monitoring of contributions, involving all sources of funds across outputs contributing to the overall management of funds in the health section.

How can you make a difference?

Tasks
 

• Support Polio Budget analysis, and other outputs, focusing on achieving results
• Integrate and analyze potentially conflicting numerical, verbal and other data from a wide variety of sources.
• Identify key, high-level trends across data sets.
• Recognize subtle inter-relationships among multiple issues and sees the potential effects on the overall system or process.
• Make logical, rational, well-reasoned and defensible judgment from the analyses.
• Liaise with RO/HQ (ORPG Rapid Response Team) and technical colleagues to dialogue and constantly inform the section chief on policies and guidelines on budget management.
• Use integrated knowledge on Polio response and other programme areas to discuss at partnership level and within UNICEF; to solve immediate problems but also place them into a wider context to come up with recommendations for the whole system.
• Supports the formulation of strategies and concepts:
• Support the program assistants to align contribution management with health and HIV programme outputs and strategies and develop medium to long-term plans for effective budget management contributing to the overall governance of the Section.
• Develop capacity building plans for strengthening the overall budget management of the section.
• Develop and revise the Health and HIV section budget, contribution and financial strategies with the sections vision and staffing structure ensuring it is coherent and meaningful.
• Influence the Resource Mobilisation strategies based on budget trend analysis for the section.
• Contribution management (Polio Surge and OBR budget planning, Budget allocation, monitoring)
• Participate in the development of the budget-related components of the Health and HIV section workplan including Polio, annual management plan, Resource mobilization and Partnership Strategy, including donor proposals.
• Monitor compliance and inform relevant output managers to ensure that fund management objectives and targets are on track, and that staff are aware of donor conditions.
• Ensure timely allocation of new grants to respective outputs in line with approved budget breakdown and donor conditions.
• Monitor grants expiry dates and in dialogue with the output managers and the section chief find solutions for proper utilization aligned with results.
• Monitor the utilization of regular Resources and Other Resources and produce regular updates for the Section.
• Support the capacity development of section staff to improve the description of expenditures that appear in financial reports.
• Retrieve information on costs of programme elements, such as staff and related costs, from automated files and compile them in standardized and customized reports.
• Enable an institutional memory within the section through development and maintenance of record keeping of OR allocations forms and emails related to RR allocation.
• Collect and analyze budget and financial data for programme/project planning, management, monitoring and evaluation purposes.
• Management of financial dashboard reports and Polio staffing quarterly dashboard
• Monitor allocation and expenditures trends; generate, prepare and share with members of the management team the financial progress reports adapted from VISION and bring to the attention of the Programme & Planning Specialist any deviations or delays for corrective measures.
• Prepare and timely submit monthly Management Indicator reports to the meetings of management team, including analysis on key programme indicators.
• Follow-up on agreed action during presentation of management reports.
• Management of financial reports related to resource mobilization and donor reporting
• Support the preparation and review of financial reports to donors to ensure alignment with VISION reports and adherence to donor templates and guidelines.
• Prepare financial reports related to contributions in close coordination with the related programmes.
• Support the preparation and review of budgets in donor funding proposals in line with UNICEF financial rules and regulations.
• Support the preparation of budget related documentation and analysis as related to the fundraising function including income analysis and fundraising gaps.
• Support producing the Financial SitRep for the Emergency appeals.

To qualify as an advocate for every child you will have…

Minimum Requirements

• An advanced university degree in Social Sciences, Statistics, Engineering, Business Administration, Finance/Accounts Management, or a related area of study is required.
• A minimum of five years of professional experience in one or more of the following areas is required: programme finance and budget management, operations, monitoring and reporting, public affairs, programme management, resource mobilization, external relations, or other relevant area is required.
• Experience in managing donors and partnerships and multi-year grants is required and experience in polio and immunization grant management is also required, and experience working with UN agencies is an asset.
• Fluency in English is required