Level 6: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not possible, a declaration on honour will be requested.
POST TYPOLOGY
Mission Location: Gashua, Yobe state
Management lines:
- Report to (Direct): Logistics Manager
- Report to (Functional): Logistics Coordinator
- Staff Reporting to him: Watchman and Driver etc.
MAIN ACTIVITIES
Supervise the daily logistics activities and provide maintenance to the ALIMA equipment, facilities and infrastructures, according to ALIMA protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.
RESPONSILITIES
Core task
Base & facilities Management:
- Evaluating rehabilitation needs and following up minor building rehabilitation work in accordance with instructions given by his supervisor, and accounting to him/her on progress.
- Monitor maintenance activities of infrastructures and write reports
- Ensure the check and follow-up of facilities under the line manager supervision.
- Carrying out daily visits to the facilities, reporting any anomalies or problems to the line manager.
- Supervise the daily logistics activities and provide maintenance to the ALIMA equipment’s, facilities and infrastructures, according to ALIMA protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.
- Make sure that the compound & office facilities are clean & neat at all times, allocate specific duties and communicate effectively to the relevant staff.
- Ensure that all gardening & watering is made regularly to the guest house & offices including pruning tasks at all times.
Assets Management:
- Management of non-medical stocks and equipment according to ALIMA standards, have stock management cards and track consumption rates, manage the wastage rates.
- Ensure that All fixed Assets & equipment are codded, labeled & tagged in visible terms as per ALIMA’S standard Codding system & are tagged accordingly
- Update the fixed Assets register on a regular basis and track movement of Assets as per standards.
- Follow up on Asset & Equipment status for maintenance & disposal purposes based on ALIMA’S standards & Donor requirements
- Ware house/store & Stock Management
Manage and follow up orders:
- Responsible for Reception of goods from National & International orders.
- Responsible for checking of the quantity and quality of goods received.
- Use Goods Receiving Note/Goods reception when receiving goods.
- Inform the line managers of any problems (missing or damaged goods, etc.) make a formal written report or verbal.
- Assist in loading and off-loading of vehicles when receiving or sending goods.
Safety & security Management:
- Checking that premises observe safety and security norms (fire extinguishers present, electrical installations earthed, etc.) and take the necessary actions when improvements are needed.
- Ensure surveillance and guarding activities in all ALIMA facilities and premises are correctly implemented.
- Interact with the locals and ALIMA security contact personnel, in the state, update the PC on the security details and during the Monday security briefs.
Fleet & Transport Management:
- Carrying out or supervising all maintenance logistics activities in the guest house & offices (vehicles, fuel consumption, and local infrastructure) according to ALIMA standards and protocols in order to have the material, infrastructure and vehicles in optimal running conditions
- Planning and tracking of the movements
- Supervise, motivate and train all drivers to ensure the adherence of all ALIMA’s driving rules and regulations
- Proper treatment of their vehicles and damage prevention
- Manage vehicles & generators Log sheet & fuel consumption, share your weekly report with the Log Manager.
- Motor & vehicles maintenance, service tracking, liaise with the vendor.
- Movement plan, although currently ensure vehicles have adequate fuel and in good shape throughout the week ready for traveling.
- Drivers shift and Scheduling, update the roster and let the management know the drivers on duty.
Communication and IT:
- Responsible for the correct functioning of the communication systems: correct installation and maintenance of server
- Ensures the monthly backup and maintenance of project computers including virus definition updates with in communication of ICT supervisor.
Filling documentation & Reporting:
- Report any incidents to supervisor (accidents, loss or damage of goods/equipment etc).
- Immediately inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
- Reports monthly on potential ruptures and any items that will expire, share the written
Maintenance and construction:
- Ensure the check and follow-up of facilities (office compound, Guest house residences ...) under the line manager supervision.
- Carrying out regular visits to the office & GH facilities, reporting any anomalies or problems to the line manager.
- Evaluating rehabilitation needs and following up minor building rehabilitation work in accordance with instructions given by his supervisor, and accounting to him/her on progress
- Check and maintain the waste management
Peoples Management:
- Manage the guards, drivers ALIMA & Outsourced drivers (ALIMA & outsourced) and daily workers recruited in your area of operations.
- Have a duty roster for the staff, track their leave days, have a JD for them and subsequent meetings to ensure no gaps in the areas of operations.
- Implementation of prevention measures against abuse of power, gender-based and sexual violence:
- Ensures that your team, partners and community members are aware of ALIMA\'s policy and have access to information (complaint escalation mechanism, focal point...).
- Facilitates the organization of training and awareness sessions
- Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
- Contributes to creating and maintaining a nurturing and protective environment for your team, community members and project partners.
- Do frequent checks on the Hibernation stock, update and replenish if need be.
EXPERIENCE AND SKILLS
- Essential secondary education and technical diploma or technical university degree.
- Essential at least 2- 3 years of working experience in logistics related activities. Desirable previous experience with ALIMA or other INGOs,
- Minimum of 2 years of specialized experience in community based psychosocial support interventions particularly as it relates to social norms change.
- Experience with medical international NGO, an asset
- Experience in a similar position for at least 2 years.
- Demonstrated experience on logistics management skills.
- Perfect knowledge of MS Office package, especially Excel & Word
- Languages- fluent -English oral & written. Mandatory and local language of the region-Hausa etc
BEHAVIORAL SKILLS
- Strong interpersonal skills, teamwork.
- Strong communication skills
- Ability to work on own initiative and adaptable to changing needs and situations
- Flexible, patient and adaptable to a changing environment.
- Ability to work under pressure with numerous deadlines, etc.
CONDITIONS
Contract term: contract under Nigeria Law, 6 months’ renewable.
Salary: According to ALIMA function grid.
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