Base Logistician at ALIMA

Main Purpose

Ensuring compliance including supervision of the daily logistics activities and provide maintenance to the ALIMA equipment, facilities and infrastructures, according to ALIMA protocols in order to maintain the facilities in perfectnconditions and collaborate in the development of the mission.

Job Description

Base & Facilities Management

• Critical assessment of all rehabilitation works following the standard procedures including mi-nor maintenance works. Ensuring accountability and value for money. 
• Ensuring quality reporting and general updates of all logistics activities concerning the base.
• Supervise the daily logistics activities and provide maintenance to the ALIMA equipment’s,
• Base and infrastructures, according to ALIMA protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.
• Ensure that the Guesthouse & office facilities are clean & neat at all times, allocate specific duties and communicate effectively to the relevant staff.
• Ensure that all gardening & watering is made regularly to the guest house & offices including pruning tasks at all times.

Assets Management

• Management of non-medical stocks and equipment according to ALIMA standards, have stock management cards and track consumption rates, manage the wastage rates and flag discrepancies.
• Ensure that All fixed Assets & equipment are coded, labeled & tagged in visible manner as per ALIMA’S standard Coding system.
• Update the fixed Assets register on a regular basis and track movement of Assets as per standards.
• Follow up on Asset & Equipment status for maintenance & disposal purposes based on ALIMA’S standards & Donor requirements.

Ware house/store & Stock Management

• Manage and follow up orders
• Responsible for Reception of goods from National & International orders.  
• Responsible for checking of the quantity and quality of goods received.
• Use Goods Receiving Note/Goods reception when receiving goods.
• Inform the line managers of any problems (missing or damaged goods, etc.) make a formal written report or incident report incase of a major discovery)
• Assist in monitoring the loading and off-loading of vehicles when receiving or sending Alima’s goods Equipment, Materials.

Safety & security Management

• Ensure compliance of safety and security norms (fire extinguishers present, electrical instal-lations earthed, etc.) and take the necessary actions when improvement is required.
• Ensure surveillance and guarding activities in all ALIMA premises are correctly implemented.
• Interact with the locals and ALIMA security contact personnel, in the state, update the PC on the security details and during the Monday security briefings.

Fleet & Transport Management

• Carrying out or supervising all maintenance logistics activities in the guest house & offices (vehicles, fuel consumption, and local infrastructure) according to ALIMA standards and pro-tocols in order to have the material, infrastructure and vehicles in optimal running conditions

Planning and tracking of the movements

• Supervise, motivate and train all drivers to ensure the adherence of all ALIMA’s driving rules and regulations
• Proper treatment of their vehicles and damage prevention
• Manage vehicles & generators Log sheet & fuel consumption, share your weekly report with the Log Manager.
• Motor & vehicles maintenance, service tracking, liaise with the vendor.
• Movement plan, although currently ensure vehicles have adequate fuel and in good shape throughout the week ready for traveling.
• Drivers shift and Scheduling, update the roster and let the management know the drivers on duty.

Communication and IT

• Responsible for the correct functioning of the communication systems: correct installation and maintenance of IT systems.
• Ensures the monthly backup and maintenance of project computers including virus definition updates with in communication of ICT supervisor.

Filling documentation & Reporting

• Report any incidents to supervisor (accidents, loss or damage of goods/equipment etc.).
• Immediately inform the line manager of any problems arising in the course of the work, par-ticularly with regard to damage, loss, attempted break-ins or theft in the warehouse
• Reports monthly on potential ruptures and any items that will expire, share the written

Maintenance and construction

• Ensure the check and follow-up of facilities (office compound, Guest house residences ...) under the line manager supervision.
• Carrying out regular visits to the office & GH facilities, reporting any anomalies or problems to the line manager.
• Evaluating rehabilitation needs and following up minor building rehabilitation work in accord-ance with instructions given by his supervisor, and accounting to him/her on progress
• Check and maintain the waste management areas at both office and Guesthouse.

Team Management.

• Manage the guards, drivers ALIMA & Outsourced drivers (ALIMA & outsourced) and daily workers recruited in your area of operations.
• Have a duty roster for the staff, track their leave days, have a JD for them and subsequent meetings to ensure no gaps in the areas of operations.
• Implementation of prevention measures against abuse of power, gender-based and sexual violence:
• Ensure that your team, partners and community members are aware of ALIMA\'s policy and have access to information (complaint management mechanism, focal point...).
• Facilitate the organization of training and awareness sessions for the team related security and driving safety.
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence. (PSEA)
• Contribute to creating and maintaining a nurturing and protective environment for your team, community members and project partners.
• Conduct frequent checks on the Hibernation stock, update and replenish if required and noti-fy the logistics manager.

REQUIRED SKILLS AND QUALIFICATION

• Essential secondary education and a technical diploma or technical university diploma preferable
• At least 2 years work experience in logistics related to activities, supply chain, WHS or facilities man-agement
• Desirable pre-vious experience with ALIMA or other INGOs with similar procedures and focus.
• Essential thorough understanding of logistics issues in developing countries (e.g. communications, energy, building maintenance) and management of a multi-skilled and diverse team.
• Experience in working in harsh environment
• Experience in working under pressure

CONDITIONS

• Contract term: contract under Nigeria Law, Level 6 .
• Salary : According to  ALIMA function grid.