Assistant Document Controller at JohnDavids Group

JOB SUMMARY:

Document controllers manage the intake, handling, and storage of documentation for organizations. They check documents, scan and photocopy files, and make sure that organizational documentation is stored safely and securely. They also write reports, archive materials, and ensure seamless document access across departments.

JOB RESPONSIBILITIES:

• Provides support in validating, capturing, and tracking all transmittals, deliverables and other project records, information and data and supports in accepting them to the project EDMS.
• Assists to configure and track project document reviews and provides support to assigned reviewers as needed.
• With guidance, provides end users support and assistance with researching or retrieving documents, basic use of project repositories and troubleshoots systems disruptions.
• Supports the coordination of new user onboarding, account creation and access/permission approvals.
• Works very closely with Project Management and the Information Management Manager to coordinate with contractor counterpart and internal document control team to manage deliverables.
• Provides support in configuring and deploying workflow templates and distribution groups as needed.
• Ensures documents and deliverables conform to project contract requirements, project procedures and company policy.
• Supports the review and validation of project KPI dashboards data and facilitates reconciling any discrepancies.
• Keep and maintain a record of all company documents, licenses, certificates, operating records and any kind of documentation required by the company to carryout daily and contract based activities
• Monitor all biding and job posting platforms and be up to date on all live and upcoming contracting and job opportunities.
• Build and nurture corporate contracts and relationships in relevant organizations to aid the processing and renewal of any and every license certificate and relevant document.

OTHER REQUIREMENTS:

• A bachelor's degree in business administration, library management, record management, or any other relevant field.
• Experience in document management, archive management, or records management.
• An excellent grasp of Microsoft Office programs.
• Top-class typing and report writing skills.
• Detail-focused document organizing abilities.
• Familiarity with the relevant regulations regarding document keeping and handling.
• Able to proactively manage database changes using software management systems.
• Time-oriented approach to handling queries and tasks.