Assistant Company Secretary at Infrastructure Credit Guarantee (InfraCredit)

Job Summary

• The Assistant Company Secretary will support the Company Secretary in the effectiveness of the Board, provide company secretarial services, and support the compliance function.

Job Responsibilities     

• The Assistant Company Secretary will be responsible for but not be limited to the following:

Statutory Obligations, Registers and Records, Meetings

• Support in ensuring that all statutory books prescribed are maintained and statutory returns are prepared and promptly filed at the Corporate Affairs Commission.
• Provide support in advising the Board and Management on compliance with applicable laws and regulations. 
• Assist in monitoring compliance with relevant shareholders agreements, board charter, operating policies, and terms of reference.
• Ensuring that adequate facilities are in place to ensure that all meeting participants can take part without hitches and interruptions. 
• Maintaining accurate, up-to-date, organized and appropriately cataloged electronic and physical records of all company secretariat-related matters. 
• Ensuring that Notices of shareholder, board and committee meetings, and board papers are sent out in a timely fashion, accurate minutes of meetings are taken, and appropriate records are maintained.
• Support in coordinating post-meeting deliverables with the Company Secretary (execution of preceding board minutes, matters arising, resolutions, etc. in accordance with agreed timelines and service levels). 

Compliance 

• Support in designing, implementing, and administering KYC/client identification policies and procedures, and ensuring compliance with AML/CFT legislations. 
• Developing and overseeing systems that ensure compliance with operating policies, applicable codes, legal, statutory and contractual requirements.
• Administering and implementing all aspects of the Company’s Compliance Policy.
• Proactively ensuring compliance with applicable statutes, regulatory rules and regulation and monitoring changes in relevant legislation and the regulatory environment, and taking appropriate action, including briefing the team.
• Reviewing, drafting and updating operating policies, and coordinating review of such policies by external consultants.
• Ensuring the good standing of InfraCredit with regulatory authorities. 
• Ensuring compliance with contractual obligations and covenants entered into with capital providers.
• Coordinating the conditions precedent satisfaction process for guarantee transactions.
• Coordinating post-closing/post-offer compliance and monitoring client compliance with guarantee document covenants in partnership with the Risk Department.
• Overseeing the maintenance of up-to-date legal records, transaction files/documents and conducting periodic audits.

Requirements

Qualification and Experience

• Bachelor’s degree qualification in Law. ICSA qualification will be an advantage. 
• 7 – 10 years of relevant experience and proven experience in a secretarial role in a reputable legal or financial institution/investment bank. 
• In-depth knowledge of company law and strong attention to detail. 
• Solid alignment with InfraCredit’s core value system - Innovation, Passion, Integrity and Collaboration.
• A self-starter with strong organizational skills and the ability to manage time effectively in a fast-paced environment.
• Good communication skills, with an ability to engage effectively with contacts, investors, regulators, consultants, etc.