Assistant Administration Manager at Kantar

The Assistant Admin Manager will perform a broad range of duties and be responsible for supporting the company’s routine administration tasks. Working efficiently to maintain administration systems and looking to improve where necessary.

Duties and Responsibilities (not limited to):

• Day to day office management - responsible for the efficient and effective operation of the building by maintaining a high standard of organisation.
• Lead on Travel and logistics– arranging of flights, visa, accommodation, transportation etc.
• Collaborating closely with different vendors to ensure smooth running of the office (IT, landlord, procurement, cleaners, security) etc.
• Take the lead on workplace related contracts with vendors and suppliers.
• Implement management and maintain record keeping, confidential personnel files, purchasing and inventory control systems.
• Timely communication is sent out to employees in relation to any office/building issues.
• Order of office supplies and chasing up on delivery to ensure timely delivery of the required items.
• Supervision and coordination of administrative support staff, receptionist, and maintenance team.
• Handling and analysis of motor vehicles fleet and consumption of fuel/diesel on a regular basis.
• Responsible for all insurance and claims-related admin.
• Assist in all aspects of health and safety for the business property management and ensure general risk assessments are in place.
• Ensuring that all site records are maintained in a comprehensive and accurate manner
• Management of expatriate quotas.
• Planning, coordinating, scheduling, and handling business meetings, appointments, and other official activities.

Role requirements:

• Minimum of Bachelor’s degree preferably in Business Administration or a related field.
• Proficiency in Microsoft Office.
• A minimum of 5 years of working experience in administration, management, or a service-orientated business.
• Excellent verbal and written communication skills.
• Eloquent, effective interpersonal skills with the ability to communicate internally and externally at all levels.
• Ability to empower and support teams in their daily task.
• Good time leadership skills.
• Customer focused individual and an outstanding problem-solver.
• High integrity and a keen eye for accuracy.
• Ability to work in time critical and driven environment.
• Strong organization and analytical skills.