Assistant Admin Executive at Stresert Services Limited

Our client, a voluntary Christian faith-based organisation (not a church) seeks the services of an Assistant Admin Executive (preferably Female to balance the team) for immediate employment. The ideal candidate MUST have worked in a similar organization. E.g. a Ministry, Church or Christian based organization.

Job Location: Surulere, Lagos State (ideal candidates must be resident within the immediate environment).

Position Summary

The purpose of the role is to assist supervise and facilitate the day-to-day administrative operations of the ministry alongside the church administrator. This position requires an exceptional level of professionalism and the ability to work in an ever-changing environment, where multitasking, sound decision making, self-motivation, and discretion are essential.

Key Responsibilities 

1) Office Management and General Administrative Services

• Provide general administrative support to the ministry’s activities
• Administer the ministry diary, arranging events and appointments and setting up meetings as required 
• Orders office supplies for the ministry’s use and oversees the maintenance of office equipment and complies with any maintenance and service contracts
• Ensure a safe and clean working environment within the building
• Review and implement procedures to ensure clear, efficient and effective operations

2) Communications

• Manage all correspondence, including post, e-mail, and phone calls to the members
• Distribution of materials/books, planning for meeting days, sending invites and letters
• Documentation of members' information; ensuring they are updated
• Act as first point of contact for all enquiries whether in person or by phone, post, and email ensuring they are dealt with politely and followed up by appropriate action
• Provide administrative support to the ministry’s board member for all matters relating to the organizations events; member visits; printed communications or via social media etc.

3) Management of the ministry’s premise and building

• Ensure the premise is clean, tidy and safe for all visitors and members
• Oversee the cleaning staff and advising the line manager of any repair as required
• Purchase sufficient materials and equipment for cleaning 
• Oversee insurance requirements and act as the main point of contact
• Payment of bills, vendor management etc
• Any other duty or similar responsibility assigned

Education:

Relevant degree & certifications

Experience, skills and competencies:

• Minimum of 4 years of related experience
• Excellent interpersonal communication skills – written and oral
• Strong attention to detail
• General office and clerical skills
• Confident IT skills
• Strong planning skills with the ability to work autonomously and manage workload
• Ability to work flexibly

Personal Attributes:

• Sensitive listener
• Experience in dealing with matters of confidentiality
• Ability to make decisions and take an initiative
• Motivated to deliver high-quality output
• Ability to manage the unexpected

Please note:

The Ministry is not a church (and so doesn't necessarily open on Sundays except there's a special programme), but an organization dedicated to Christian works, crusades and other related-events.

Salary:

Attractive