Administrator Coordinator at The People Practice

Our Client is looking to hire a results driven Administrative Coordinator to help the office run efficiently, handle all administrative support tasks and maintain the MD's schedules. The right person is agile, takes responsibility for their work and deliverables, and seeks to deliver meaningful results in everything they do. They will have a track record of successfully working in a fast- paced environment and a positive, upbeat attitude.
Roles & Responsibilities

Administrative Support.

• Support the MD in an Executive Assistant capacity, accompanying her to meetings, and other assigned tasks.
• Track the MD’s emails and correspondence (that you are CC'd in), manage her calendar and schedule her meetings.
• Coordinate every aspect of team meetings.
• Support events planning and logistics.
• Support to coordinate travel arrangements (flights, hotels, cars, event registrations) for members of the team and any incoming visitors.
• Perform additional duties as assigned by the Operations Manager and MD from time to time

General Office Management.

• Track the Operations team’s weekly tasks on Notion.
• Keep organised, complete and accurate electronic records of our government/statutory remittances (payroll taxes, pensions, etc.).
• Keep organised, complete and accurate electronic records of company documents (e.g. employee records, contracts, certificates, financial statements, process manuals, etc.).
• Maintain complete, up-to-date employee records and information.
• Track, manage and purchase office equipment and supplies.
• Maintain relationships with preferred vendors, suppliers & service providers.
• Liaise with our facility manager to ensure that the office is well-maintained, and that our facilities, furniture & fittings are always clean and in good working order.
• Make sure that IT and other equipment are well-maintained and always in good working order, working with service providers to resolve any issues quickly.
• Liaise with our vendors and service providers to ensure quality & performance.
• Trouble-shoot day-to-day administrative issues in a responsive, timely and proactive way.

Communications

• Manage the Company's email address
• Be the first point of contact for all office enquiries, respond to in-bounds and redirect them within the team if necessary
• Professionally meet and greet visitors, and coordinate onsite meetings
• Manage incoming and outgoing deliveries
• Correspond professionally with our vendors and suppliers

Qualifications, Skills & Attributes

• Bachelor's degree, with at least 3 years’ work experience in a similar role in an entrepreneurial company or other fast-paced environment
• Strong professionalism with high integrity and respect for confidentiality
• Excellent written & spoken English, communication & interpersonal skills
• Goal-oriented, with a demonstrable and vettable track record of delivery
• Excellent professional judgement; ability to appropriately prioritise while consistently delivering high-quality, timely results
• Exceptional attention to detail (“zero defect” mindset)
• Self-managed, able to deliver on objectives with minimal guidance or supervision
• Proficient with G-Suite (especially Gmail, Google Drive and Google Calendar) and Microsoft Office
• Previous experience with other productivity tools & software (Expensify, Slack, Salesforce) is a distinct plus
• At least two strong references from previous employers

Compensation & Perks

• Competitive salary.
• Generous health insurance and annual leave.
• Relaxed, dynamic working environment.

Location

Lekki