Administrative Service Assistant at Amaiden Energy Nigeria

Main Functions

• Ensure proper integration of new Resident Personnel arrivals.
• Make necessary arrangements to ensure a smooth transition (inductions, accommodation, badges, work tools, IT, PPE, business
• cards etc.)
• Process all Mission Orders, flight tickets follow up and Retire expense notes
• Executive assistance of Executive General Manager CPNC
• Supervise, handle, sort, and dispatch incoming and outgoing correspondences
• Format and assigns chrono numbers to letters and dispatch accordingly
• Ensure proper online archiving of documents
• Disseminate and ensure good diffusion of information to all CPNC personnel when required
• Liaise with media team when required to ensure CPNC visibility
• Coordinate CPNC division driver as applicable for maximum efficiency
• Organize order and storage of appropriate office supplies and maintain good records
• Purchases and manages EGM CPNC secretariat refreshments
• Manage all requests for meeting rooms (and/or designated CPNC work locations)
• Report maintenance issues in EGM CPNC office, CPNC meeting rooms (and/or designated CPNC
• Work Locations) to avoid property degradation
• Manage cleaners to ensure a clean and hazard free environment
• Manage security access requests / temporary pass for EGM CPNC’s visitors
• Update absence planning register for CPNC personnel
• Update and manage CPNC personnel HSE tracker and Perfect Day criteria tracker
• Organize CPNC team building and send forth events.
• Coordinate, schedule, and organize the holding of meetings, seminars, and conferences when required.
• Cover for Rotational Personnel Admin. Assistant when required

Accountabilities:

• Robust and efficient delivery of requisite administrative coordination, tracking and support of CPNC
• Personnel, in line with TotalEnergies Nigeria rules and objectives
• Final goal is to bring about efficient and seamless administration in the division.

Job Requirements

• Administrative staff with 5 years’ experience in secretarial/administrative duties and good knowledge of French language.
• HR experience and good knowledge of TotalEnergies Nigeria's working policies and procedures will be added.
• advantage
• Good computer skills,
• Excellent work organization & planning skills
• Excellent communication skills (written & oral).