Administrative / Personal Assistant to Sales Directors at Oracle

Reference No.: 21000VZX
Job: General Administration/Secretarial
Job Type: Regular Employee Hire
Travel: No

Job Description

• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager(s).
• Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive member(s).  

Duties
General Secretarial Duties:

• Diary Management and the maintenance thereof for multiple stakeholders
• Handling of general queries
• Arrangement of meetings/venues
• Travel arrangements
• Answering telephones and timeous delivery of comprehensive messages
• Typing/formatting of documents
• Compiling and finalising reports
• Office Management (Ordering stationery etc.)
• Ensuring all standard documents are completed

Administration Duties:

• Filing
• Updating and administering internal knowledge management system
• Understanding of all admin processes and ability to guide staff to required documentation
• Advise and assist staff on admin systems queries
• Administrative support CRM initiatives
• Ad hoc tasks

Qualifications & Experience Required

• Matriculation + Secretarial Diploma/Qualification beneficial
• Minimum 4 years Extensive Secretarial/Personal Assistant Experience.
• Experience managing multiple diaries - across time zones.
• Experience supporting multiple Leaders.
• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability.
• Good oral and written communication skills.
• Organisational skills and the ability to multitask.
• The ability to be proactive and take the initiative.