Administrative Officer at Winco Foam Industries Limited

Job Description

• The Administrative Officer is responsible for providing administrative support to the Company and maintaining inventory of office supplies.
• The Administrative Officer reports to the General Manager & the Managing Director

The following responsibilities apply to this role:

• Coordinating activities that affect operational decisions and business requirements
• Manage office supplies, stock and place orders including working with vendors to ensure adequate levels of necessary supplies at all times
• Oversee the procurement and planning of daily operations
• Negotiate with external suppliers and vendors to secure the best service deals
• Oversee special projects as well as tracking and reporting progress
• Plan, schedule, and review workload and manpower to make sure targets are being met on a cost-effective basis
• Work with accountant/management to set budgets, monitor spending, and process other expenses.
• Manage the stock control, and ensure that inventory records are accurate
• Follow up and ensure that, the production team has enough time to manufacture and deliver products based on client’s request
• Coordinate purchases of materials and services required for production
• Approve sales orders; supervises the drivers, security personnel and janitors
• Communicate any changes in the order or delivery date to relevant parties and ensure to follow up on interruptions to orders.
• Organize, plan, and implement all inventory activity
• Manage the growth and success of the teams/departments.
• Working closely with department heads on daily basis to monitor growth and development of department.
• Lead in all aspect of business planning
• Coordinate and monitor major or minor repairs and maintenance of all machineries.
• Keep abreast with all organizational changes and business development
• Coordinate schedules, arrange meetings, distribute memos and reports and ensuring that everyone is kept current of necessary company news and information

Requirements and Experience

• Bachelor's Degree in Public Administration, Office Administration or any related discipline.
• Minimum of one (1) year work experience in office management

Required Skills:

• Good teamwork skills
• Strong Communication skill (oral & Written)
• Prior experience using excel & Microsoft Word
• Ability to handle multiple tasks
• Proven Ability to use the ERP system
• Strong attention to detail
• Good organization and planning skills
• Good Interpersonal Relations skill.