Administrative Officer at The Nigerian Institute of Chartered Arbitrators

Location: Lekki, Lagos

Job Description

• Maintain stock inventory system as well as disbursement.
• Oversee for all office administrative issues- office, cleaning and maintenance, furniture, fixtures, equipment and repairs.
• Maintain the Institute’s fleet including fueling and usage.
• Assist with the Institute’s postage and other telecommunications issues.
• Coordinate staff travels and provides logistics for company guests – transportation, accommodation, feeding, etc.
• Maintain accurate record of the Institute’s assets and ensure relevant updates are made.
• Design automated systems to monitor administrative related tasks.
• Ensure the safe keeping and efficient utilizations of all office facilities, equipment and other inventory items.
• Liaise and outsource printing jobs to vendors for training and programme materials.
• Tag assets including newly purchased items with an appropriate reference number for proper inventory keeping and carryout regular inventory of the Institute’s properties.
• Liaise with finance and account for the prompt payment of utility bills, maintenance bills, office supplies, printing materials, etc.
• Liaise with the relevant vendor for printing of staff ID cards, complimentary cards and other inventory items.
• Manage purchases of office consumables, supplies, stationery etc. when in short supply

Education Qualification

• A good university degree from any discipline.

Professional Experience:

• Minimum of 2 years’ experience in the field

Key Competencies Requirements
Functional/ Technical:

• Good Communication skills
• Excellent organizational skills
• Time Management
• Strategic Planning
• Excellent problem-solving capabilities
• Resourcefulness
• Detail-Oriented
• Proficient user of Microsoft software

Behavioral:

• Must have an entrepreneurial spirit
• Must be Pro-active
• Must have strong Interpersonal skills