Administrative Officer at Outsource Company

A transport and logistics company with business interests in other industries is looking to hire an Administrative officer with an accounting and procurement background. Candidate must reside around Apapa, Lagos and its environs.

Job description -

• Responsible for the development, implementation and maintenance of a modern administrative management system to ensure the organization retains an efficient operational system to deliver against set goals and objectives. Work includes contract negotiation/administration, classification and vendor selection and administration, standard policy development and interpretation, regulatory compliance, training and employee relations, performance management and drawing up of service level agreements.
• In addition, incumbent is responsible for effective and efficient day-to-day office administration. 
• Must ensure that daily activities meet with and integrate organizational requirements for cost, quality management, health and safety, professional standards, legal stipulations, environmental policies and general duty of care.  He/she maintains adequate security for company’s assets which include employees and property. He/She will require an understanding of pricing models and basic financial principles.
• Set up and oversee general administrative policies and procedures; ensures efficient and effective office operations; performs duties such as ordering supplies/ procurement, maintaining records, liaising with service providers and prompt settlement of utility bills.
• Run the organization to deliver its operational objectives to customers and other stakeholders on time, consistently and with high quality
• Assist in communicating the strategic objectives and its values and vision
• Maintains adequate security and insurance cover for Company assets, employees and property.
• Ability to  keep the  senior executive  team informed  on the  important  factors influencing the business area
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports that speaks to the administrative requirements of the operations
• Recruit, train, promote, and retain an increasingly functional organization to deliver on company goals and targets
• Manage  office’s  administrative  budget,  petty  cash  and  other  minor  cash disbursement and expenses (basic accounting functions)
• Attending meeting with and on behalf of senior management for administrative purposes
• Organizing induction for new members of staff
• Take ownership of the organization’s procurement functions
• Pre-empting  the  administrative  needs  of  the  organization  and  seeking  the necessary approval process to implement them
• Resourcing the unit appropriate for the human resources of right fit
• Other responsibilities as delegated by management