Administrative Officer (Institute of Humanities) at Pan African University (PAU)

Job Summary

• The Administrative Officer provides vital support to the Director, faculty, and other administrative staff in all matters related to filing, recording, documentation, and meetings. The role ensures smooth day-to-day operations by managing administrative processes, maintaining accurate records, and facilitating effective communication across the department.

Job Description

The responsibilities include but are not limited to the following:

• Provide day-to-day administrative support to faculty members and other administrators to facilitate teaching, research, and departmental activities.
• Assist with the preparation of reports, presentations, and official correspondence, while maintaining accurate and well-organized records.
• Maintain and provide backup support for records of student attendance, staff meetings, and other departmental activities.
• Ensure that records of the Institute’s activities, programs, and events are updated, well documented, and easily retrievable.
• Support processes and initiatives that promote staff and student welfare, addressing needs and concerns in a timely and professional manner.
• Undertake any other duties assigned by the Director to ensure the smooth running of the Institute’s operations.

Qualifications

• A good first degree in Business Administration, Management, or a related discipline.
• Prior experience in an administrative, research, or academic support role will be an added advantage.
• Membership or certification from any relevant professional body is an added advantage.

Requirements/Competencies

• Strong administrative and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent oral and written communication skills.
• Ability to multitask and prioritize responsibilities
• Strong interpersonal and teamwork skills.
• High level of discretion and professionalism.
• Problem-solving and critical thinking abilities