Administrative Officer at Garmspot Nigeria Limited

Responsibilities

• Office Management:

  • Oversee day-to-day office operations and ensure a clean, organized, and productive work environment.

  • Manage office supplies, equipment, and inventory.

• Communication:

  • Act as a liaison between different departments, management, and external parties.

  • Draft and edit official documents, emails, and other communication materials.

• Record Keeping:

  • Maintain accurate and up-to-date records, including employee records, financial documents, and other important files.

  • Implement and manage filing systems for efficient data retrieval.

• Scheduling and Coordination:

  • Schedule and coordinate meetings, appointments, and events.

  • Arrange travel plans and accommodations for employees when necessary.

• Financial Administration:

  • Assist in budget preparation and financial monitoring.

  • Process invoices, expense reports, and other financial transactions.

• Human Resources Support:

  • Assist in the recruitment process by coordinating interviews and maintaining candidate records.

  • Handle employee onboarding and orientation processes.

• Policy Compliance:

  • Ensure that the organization's policies and procedures are followed.

  • Stay updated on relevant regulations and implement necessary changes.

• Problem Solving:

  • Address and resolve administrative issues or challenges that may arise.

  • Collaborate with other departments to find effective solutions.

• Team Support:

  • Provide support to various departments as needed.

  • Collaborate with team members to enhance overall organizational efficiency.

• Technology Proficiency:

  • Utilize office software and tools for efficient record-keeping, communication, and data analysis.

  • Troubleshoot basic IT issues or coordinate with the IT department for resolution.

Requirements

• Bachelor's Degree in Business Administration, Management, or a related field.
• Proven experience in administrative roles.
• 2 - 4 years work experience.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in office software (e.g., Microsoft Office suite).
• Attention to detail and the ability to multitask effectively.
• Knowledge of relevant laws and regulations.
• Problem-solving and decision-making abilities.
• Ability to maintain confidentiality.