Administrative Officer at ECLAT HR Consulting

Salary- N150,000 – N180,000

Responsibilities

The ideal candidate will (but is not limited to):

• Oversee day-to-day office operations, including facilities management, equipment maintenance, and office supplies procurement.
• Maintain office supplies inventory by checking stock levels, anticipating requirements, placing and expediting orders, and verifying receipt of supplies.
• Ensure that office equipment is in working order and arrange for repairs or replacements as needed.
• Provide administrative support to staff members, including scheduling appointments, coordinating meetings, preparing agendas, and handling correspondence.
• Assist with travel arrangements, expense reporting, and other administrative tasks as assigned.
• Ensure that office spaces are well-maintained, organized, and conducive to productivity.
• Organize and maintain paper and electronic files, records, and documents in accordance with organizational policies and procedures.
• Ensure that information is easily accessible and properly archived for future reference.
• Serve as a point of contact for internal and external inquiries, answering phone calls, responding to emails, and directing messages to the appropriate parties.
• Perform data entry tasks to input and update information in databases, spreadsheets, and other software systems.
• Generate reports, charts, and graphs to summarize data and support decision-making processes.
• Communicate effectively with staff, clients, and vendors to facilitate smooth operations.
• Assist in the coordination of meetings, conferences, and events, including arranging venues, catering, and audiovisual equipment.
• Maintain organized filing systems for both physical and digital documents, ensuring that records are labelled, categorized, and stored appropriately.
• Provide general office support as needed, including photocopying, faxing, scanning, and distributing mail

Requirement

• Bachelor's degree in business administration, office management, or a related field preferred.
• Minimum of 3-5 years as an Administrative Officer.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent leadership, communication, and problem-solving skills.
• Required Competencies:
• Proficiency in office software applications, including word processing, spreadsheets, and email.
• Excellent communication and interpersonal skills, with the ability to interact professionally with diverse individuals.
• Attention to detail and accuracy in data entry and record-keeping tasks.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Problem-solving skills and the ability to adapt to changing priorities and deadlines.
• Discretion and integrity when handling sensitive information and confidential documents.
• Team player with a positive attitude and willingness to collaborate with colleagues to achieve common goals.