Administrative Officer at Alpha Mead Group

Job Description

We are seeking a detail-oriented and organized Administrative Officer to oversee and manage administrative tasks, including handling paperwork for power supply, service charges, and rent administration. The ideal candidate will ensure timely processing of documentation, compliance with policies, and efficient coordination with relevant stakeholders to support smooth operations.

Key Responsibilities:

Power Administration:

• Oversee all power supply-related paperwork, such as invoices and renewals.
• Liaise with utility service providers to prevent service interruptions and guarantee on-time payments..
• Monitor power consumption and provide reports to management on a regular basis.
• Handle correspondence and issue resolution with power vendors.

Service Charge Administration:

• Handle and track service charge payments while maintaining accurate documentation.
• Coordinate with internal departments and external vendors to validate service charge invoices.
• Assist with forecasting and budgeting for service-related costs.
• Maintain a database of service agreements and ensure timely renewals.

General Administrative Support:

• Keep up-to-date records and databases related to site administration.
• Prepare reports and presentations related to site expenditure and budget utilization.
• Assist with procurement procedures and ensure compliance with bank policies.
• Collaborate with relevant stakeholders for inspections, audits, and compliance checks.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 2 years of experience in administrative roles.
• Strong organizational and multitasking skills.
• Attention to detail and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of financial administration and vendor management is an added advantage.

Key Competencies:

• Ability to work independently and within a team.
• Good understanding of administrative processes.
• Confidentiality and professionalism in handling sensitive information.