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  • Posted: Sep 7, 2021
    Deadline: Sep 20, 2021
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  • "What are we aiming at?” That’s the question our first president, Daniel Coit Gilman, asked at his inauguration in 1876. What is this place all about, exactly? His answer: "The encouragement of research . . . and the advancement of individual scholars, who by their excellence will advance the sciences they pursue, and the society where ...
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    Administrative Manager

    Position Reports to: Director, Finance and Operations

    Overview

    • The Administrative Manager reports to the Director of Finance and Operations and will be responsible for providing administrative oversight at Jhpiego country office based in Abuja.
    • He/she will be responsible for providing technical support to administrative team members in all Jhpiego field offices.
    • The Administrative Manager will ensure that all administrative reports follow Jhpiego and donors’ rules and regulations, as well as other applicable approved procedures at all times.
    • The Administrative Manager will be responsible for ensuring cost consciousness, efficiency of administrative operations and maintaining an on-site administrative system required to assure the integrity and effective performance of country office operations

    Key Responsibilities

    • Ensure country office administration run smoothly to support effective and efficient program implementation
    • Ensure effective and efficient logistics and facility management systems for the smooth running of country office and program activities
    • Responsible for supporting logistics team members in reporting operational usage of vehicle fleet and other facility equipment
    • Develop and implement capacity building plans for all official drivers of Jhpiego’s vehicles
    • Ensure prompt renewal and management of all facility related leases
    • Manage all processes for importation/international shipment of goods on behalf of Jhpiego
    • Develop and implement administrative protocols that complies with USAID and Jhpiego regulations and standards
    • Adhere strictly with compliance indicators for field administrative operations. Track and report exceptions
    • Coordinate with supervisor to identify areas of improvements in administrative processes
    • Ensure documentation of administrative procedures are complete and available for audit and all third-party reviews.

    Required Qualifications

    • B.Sc. in Business Administration, Public Administration, or relevant field. Master’s degree is highly desired
    • Professional Certification in Project Management is an added advantage.
    • Minimum of seven (7) years of demonstrated administrative experience within an international not-for-profit organization.
    • Previous experience in a PEPFAR award is highly desired
    • Practical understanding and application of donor regulations in large and complex projects is highly desired
    • Excellent computer skills including proficiency in the use of fleet management and reporting software.

    Knowledge, Skills and Abilities:

    • Working knowledge of database applications, MS Word, and Excel etc.
    • Excellent organizational skills, detail-oriented and high degree of accuracy;
    • Excellent interpersonal skills to effectively interact with all levels of staff and partners.
    • Good oral and written communication skills to effectively communicate findings and analyses
    • Be cooperative, hardworking, flexible & dependable.
    • Be of high integrity and have a sense of confidentiality
    • Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
    • Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
    • Ability to work independently and as a member of a team.
    • Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

    Method of Application

    Interested and qualified candidates should send their updated CV to: [email protected] using "Administrative Manager, Abuja” as the subject of the email.

    Note

    • CV and Cover Letter as ONE SINGLE WORD document
    • The title/subject of your email and application should be the position you are applying for.
    • Candidates that do not comply with the application instruction will be disqualified.
    • Qualified female applicants are especially encouraged to apply
    • We reserve the right to close this vacancy early if a suitable candidate is found.
    • Only shortlisted candidates will receive an invitation for an interview
    • Any successful candidate will be subject to a pre-employment background investigation.
    • There will be travel requirements and opportunities within Nigeria.
    • JHU is an Equal Opportunity Employer
    • For further information about Jhpiego, please visit our website at www.jhpiego.org

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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