Administrative Manager at ITEX Integrated Services Limited

ROLE SUMMARY

• The post holder will be responsible for managing the daily administrative functions at ITEX.
• He or She will oversee fleet and logistics management, general office administration, manage inventory, oversee the facility maintenance team as well as handle procurement.

DUTIES AND RESPINSIBILITIES

• Maintain an inventory of all company assets and ensure all old and new assets are tagged appropriately following the tagging convention approved by the organization.
• Assign work tools to staff and follow-up with IT and HR to ensure they are returned upon exit.
• Lease with Mechanics for vehicle repairs and servicing.
• Ensure all vehicle particulars are renewed a week before expiration.
• Coordinate repairs and servicing of office equipment like laptops, phones,
• Raise requisitions for purchase and ensure all monies are accounted for and reconciled appropriately.
• Source for vendors and negotiate pricing before any job is done.
• requisitioning new Equipment and Supplies as needed.
• Help in organizing events, including ordering materials.
• Liaising with state and Local Government agencies to ensure all permit and licenses (LASSA, Land Use Charge, fire safety, Road Safety, VIO, etc) are renewed one month before expiration)
• Supervise the drivers and dispatch riders and their vehicles/bikes to ensure vehicles are road worthy, safe and clean for use always.
• May be required to oversee and administer the day-to-day activities of the office to ensure productive and efficient operations.
• Serve as the primary point of administrative contact and liaison with other departments.
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Manage the relationship with NNPC and ensure all payments are made even before we run out of credit.
• Contribute to team effort by accomplishing tasks in an efficient, professional, and effective manner.
• Ensure timelines assigned for tasks are always met and challenges that may impact deliverables and agreed timelines are reported.
• Handle sensitive information in a confidential manner.
• Supervise the maintenance team to ensure all preventive maintenance and repairs are carried out as scheduled.
• Supervise the cleaners to ensure all areas are clean and ready for use daily.
• Any other duties that may be assigned.

REQUIREMENTS

• Minimum educational qualification: BSC or HND in any course
• 3 to 4 years’ experience in a similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Knowledge of tracking tools/software
• Excellent Organizational skills
• Good Communication skills
• Teamwork and interpersonal skills
• Customer service skills
• Problem solving skills.
• Attention to detail.
• Time management skills
• Ability to juggle multiple tasks.
• Ability to stay calm under pressure.
• Ability to be proactive.
• Ability to adhere to established processes and procedures.
• Ability to easily adapt to changes in job demands.