Administrative Manager at APM Terminals

We’re looking for an experienced and proactive Administrative Manager to lead and coordinate our administrative operations at WACT Onne. This role is central to ensuring smooth day-to-day office management, expatriate support, travel coordination, and vendor relationships. The ideal candidate will be highly organized, people-focused, and passionate about creating efficient systems that support our teams and enhance employee experience.

Key responsibilities include:

• Oversee immigration processes for expatriates and guests, including visas, permits, renewals, and regulatory compliance
• Manage company housing, including leasing, maintenance, inspections, and vendor coordination
• Supervise light vehicle drivers and ensure safe, timely staff transportation
• Coordinate travel arrangements for staff and guests, including flights, accommodation, and documentation
• Maintain relationships with travel agents, hotels, and service providers to ensure quality and cost-effective solutions
• Administer company phones, modems, and staff equipment policies
• Ensure timely maintenance of office facilities and appliances in collaboration with the facility team
• Monitor and report on administrative expenses, prepare budgets, and support finance audits
• Maintain inventory of office supplies and consumables, ensuring seamless procurement and delivery
• Manage security access cards and liaise with the security department for camp access and logistics
• Archive contracts and documents securely for easy access and retrieval
• Support internal events and training logistics within and outside the terminal
• Collaborate with cross-functional teams to enhance staff welfare and operational efficiency

What we’re looking for:

• Lean-minded: we are looking for someone who brings a strong mindset of continuous improvement – someone who is naturally curious, committed to solving problems at the root, and driven to make things better every day
• A university degree is preferred
• Minimum of 4 years’ experience in administrative management within a large office or operational environment
• Strong communication skills with a structured, detail-oriented approach
• Excellent time management and organizational abilities
• Ability to exercise discretion and sound judgment in handling sensitive information
• Proficiency in Microsoft Office Suite
• Collaborative mindset and ability to work effectively with diverse teams
• Fluent in English, both spoken and written